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HOA Accounting Manager

Remote / Online - Candidates ideally in
Fort Lauderdale, Broward County, Florida, 33336, USA
Listing for: Auberge Beach Residences
Full Time, Remote/Work from Home position
Listed on 2026-02-13
Job specializations:
  • Finance & Banking
    Financial Manager, Accounting Manager
  • Management
    Financial Manager
Salary/Wage Range or Industry Benchmark: 80000 - 100000 USD Yearly USD 80000.00 100000.00 YEAR
Job Description & How to Apply Below

Job Description

The HOA Accounting Manager is a full-time position reporting to the General Manager at The Auberge Beach Residences and plays a critical role in supporting the financial health and success of the Community.

This role is responsible for ensuring the accuracy, integrity, and timely delivery of financial reporting for three homeowners' associations. This position works closely with a third-party partner that assists with day-to-day accounting functions, including payables, receivables, and monthly financial reporting. Serving as the primary accounting liaison, this role connects the General Manager, Board of Directors, Finance Committees, and the third-party accounting team on all accounting-related matters.

The HOA Accounting Manager engages regularly with Homeowners, Board Members, Association Committees, Operations, External Auditors, Vendors, Auberge Collection Home Office, and other internal and external stakeholders as required to support effective financial governance and operational alignment.

Key Responsibilities Financial Reporting and General Ledger
  • Partner with Department Heads and third-party accounting teams to deliver timely and accurate monthly financials, ensuring results reflect operational activity across HOA departments and amenities.
  • Conduct detailed financial statement reviews, identifying errors, budget variances, reconciliation issues, cash shortages or investment opportunities, and trends impacting financial performance.
  • Analyze operating expenses to identify cost drivers, inefficiencies, and improvement opportunities, and recommend corrective actions.
  • Partner with Operations and third-party vendors to investigate and resolve discrepancies, applying HOA operational knowledge to identify root causes and recommend corrective actions.
  • Perform monthly reconciliations for revenue-generating transactions, ensuring alignment with HOA revenue sources and owner billing structures.
  • Post monthly miscellaneous charges (e.g., parking, EV charging) to owner ledgers in accordance with governing documents and association policies.
  • Manage accounts receivable, including delinquencies, owner inquiries, special assessments, and initiatives to increase online payment adoption.
  • Oversee accounts payable, ensuring accurate expense coding, allocation methodologies, invoice approval, and payment processing, with a strong understanding of HOA and condominium operating structures, shared services, reserve vs. operating classifications, and governing requirements.
  • Coordinate with KWPMC on estoppel detail requests related to unit sales.
  • Reconcile special projects and capital activity, maintaining detailed records of costs, allocations, and funding sources.
  • Prepare monthly variance analyses and board-ready reports, providing written and verbal recommendations on cost controls, operational efficiencies, and process improvements.
  • Manage credit card activity, including monthly reconciliations, expense processing, and coding, maintaining organized records to support expense monitoring and efficiency analysis.
Internal Control & Audit
  • Establish, document, and maintain month-end close procedures, ensuring consistency, transparency, and audit readiness.
  • Partner with independent auditors on year-end audits and tax filings; review and coordinate with third parties to post year-end adjusting entries.
  • Partner with the Director of Residential Finance to review audit scope, reports, and prepare management responses.
  • Coordinate with teams on remediation plans and provide support.
Planning and Budgeting
  • Support the General Manager by scheduling and coordinating monthly finance meetings.
  • Prepare and present financial summaries, variance analyses, and cash position reports to the Finance Committee and Board, translating financial results into operational insights and actionable recommendations.
  • Partner with management and the Board of Directors to develop annual budgets and financial forecasts..
  • Provide accounting guidance and technical support to the General Manager and Board, including analysis of the financial impact of operational decisions and efficiency initiatives.
  • Track and maintain detailed records for 558 expenses…
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