Executive Assistant

Shepard Wealth Advisors, an independent financial advisory practice affiliated with Wells Fargo Advisors Financial Network (FiNet) and FCS Private Wealth Management, is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support senior leadership and enhance the overall client experience.

This role is critical in supporting a fast-paced, relationship-driven wealth management practice operating within the Wells Fargo Advisors FiNet platform. The ideal candidate is a critical thinker that understands the importance of compliance, discretion, and service excellence in a highly regulated financial environment.

• Manage complex calendars, appointments, and strategic planning schedules
• Prepare reports, presentations, and meeting materials using firm-approved systems
• Coordinate internal and external meetings, including client review meetings
• Assist in preparing financial review documentation and account summaries
• Track follow-ups and ensure timely execution of action items

• Serve as Receptionist for small, boutique wealth advisory practice
• Serve as a key point of contact for clients, delivering a high-touch service experience
• Assist with client onboarding, account paperwork, and documentation in accordance with Wells Fargo Advisors FiNet compliance standards
• Process account maintenance requests and service-related paperwork
• Maintain accurate client records within CRM and firm systems
• Coordinate client events, appreciation initiatives, and communications

• Support adherence to Wells Fargo Advisors Financial Network policies and regulatory requirements
• Maintain organized files and documentation consistent with industry regulations
• Assist with audit preparation and supervisory requests as needed
• Liaise with home office partners and custodial support teams
• Monitor workflow to ensure operational efficiency and regulatory accuracy

• Oversee daily office operations
• Serve as Office receptionist
• Manage vendor relationships and supply inventory
• Support marketing initiatives within firm guidelines
• Assist with strategic growth initiatives and special projects

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience with CRM systems and financial service platforms preferred
• Exceptional organizational skills with strong attention to detail
• High level of professionalism, discretion, and confidentiality
• Experience supporting a financial advisor, RIA, or broker-dealer practice preferred
• Working knowledge of brokerage operations and compliance environments preferred

• Strong understanding of regulated financial environments
• Ability to prioritize and manage multiple deadlines
• Excellent written and verbal communication skills
• Proactive problem-solver with strong follow-through
• Professional presence and relationship-building ability

• Base salary range $65k-85k based on experience and credentials
• Bonus and Full benefits including 401K, medical, dental, vision.

As an independent practice affiliated with Wells Fargo Advisors Financial Network, Shepard Wealth Advisors combines entrepreneurial flexibility with the strength and resources of a leading financial services platform. Our team is committed to delivering personalized wealth management strategies with integrity, professionalism, and excellence.