Part-Time Bookkeeper

About KY FIRST Robotics
KY FIRST Robotics is the Kentucky program delivery organization for FIRST, supporting student robotics teams across the Commonwealth through events, grants, partnerships, and coach support. Our work focuses on expanding access to hands-on engineering experiences that prepare students for future careers in advanced manufacturing, technology, and innovation.

Position Summary
The Part-Time Nonprofit Bookkeeper is responsible for maintaining accurate, timely, and well-documented financial records for KY FIRST Robotics and its affiliated team accounts. This role supports monthly reconciliation, transaction coding, grant tracking, financial reporting, and account oversight to ensure sound financial management and strong board governance.

This is a remote, part-time role with consistent monthly deadlines and collaboration with organizational leadership.

Financial Management & Reconciliation

Reconcile all KY FIRST Robotics and team bank accounts to bank statements on a monthly basis

Ensure receipts and supporting documentation are uploaded and properly attached each month

Accurately categorize transactions in Quick Books Online using classes, projects, and tags

Monitor accounts receivable and accounts payable, and flag outstanding items

Grant & Restricted Fund Tracking

Prepare monthly financial reports, including budget vs. actual, as requested

Support leadership and the board with financial status updates

Maintain organized records to support audit readiness

Support the setup and maintenance of team bank accounts

This position reports to the Executive Director and Board Treasurer and supports board-level financial review.

• Associate degree in accounting, finance, or related field required; bachelor’s degree in accounting, finance, nonprofit management, business, or a related field preferred
• Experience with nonprofit bookkeeping or accounting, including grant tracking and restricted funds
• Proficiency with Quick Books Online required
• Demonstrated ability to reconcile multiple accounts and manage recurring monthly financial processes
• Strong attention to detail and commitment to accurate, well-documented financial records
• Ability to prepare and interpret financial reports, including budget vs. actual reporting
• Experience supporting audit readiness, board reporting, or multi-entity financial oversight preferred
• Comfortable working independently, managing deadlines, and communicating financial information clearly to non-financial stakeholders
• Ability to work remotely with reliable internet access and secure handling of financial information
• Availability to complete monthly reconciliation and reporting within established timelines
• Some availability between 8:00 a.m. and 12:00 p.m. Eastern on weekdays for standing check-ins or coordination with leadership
• Ability to maintain organized digital records and documentation for multiple accounts and teams
• Commitment to confidentiality and responsible financial stewardship