Fiscal Management Specialist

THE POSITION

Are you a detail-driven fiscal professional who thrives on accuracy, accountability, and informed decision-making? If so, consider joining the Department of State as a Fiscal Management Specialist 1 in the Bureau of Finance and Procurement. This position gives you the opportunity to collaborate with the Chief of Revenue Reconciliation and Processing to analyze and ensure efficient and accurate management of agency revenue.

Apply now to make a positive impact by supporting financial integrity across the commonwealth!

As a Fiscal Management Specialist 1, you will be responsible for assisting customers with reporting revenue, analyzing projections, and issuing refunds. Work involves managing the Customer Deposit Accounts Program, preparing revenue projections and other financial reports, as well as analyzing and reconciling program area revenue from various funding sources in accordance with agency internal controls. You will also have the opportunity to provide technical assistance to customers through formal training sessions, informal discussions, e‑mail, and meetings.

Additional responsibilities include:

• Assisting in the determination and issuance of refunds of over payments of fees for all DOS program areas
• Preparing the daily revenue reconciliation of credit card fees and monthly reports
• Assisting with the Department’s credit card transactions, ensuring proper allocation of funds
• Participating in the Department’s system process modification requirements for Request for Proposals
• Assisting the Division Chief with preparing the annual General Fund revenue estimates
• Processing adjustment memos utilizing the Accounts Payable system

Interested in learning more? Additional details regarding this position can be found in the position description.

• Full‑time employment
• Work hours are 7:00 AM to 3:30 PM, Monday – Friday, with a 60‑minute lunch
• Telework:
  You may have the opportunity to work from home (telework) part‑time. In order to telework, you must have a securely configured high‑speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.
  
  Additional details may be provided during the interview.
• Salary:
  In some cases, the starting salary may be non‑negotiable
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Minimum Experience and Training Requirements:

• One year as a Financial Programs Trainee (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of experience in paraprofessional fiscal administration work, and a bachelor’s degree in business administration, accounting, finance, economics, or a related field; or
• An equivalent combination of experience and training.

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

• Pennsylvania law (51 Pa.…