Senior Equity Admin Manager Sunnyvale, CA, Remote

Ceribell is a medical technology company focused on transforming the diagnosis and management of patients with serious neurological conditions. The Ceribell System is a novel, point-of-care electroencephalography ( EEG ) platform specifically designed to address the unmet needs of patients in the acute care setting, and is used in hundreds of community hospitals, large academic facilities and major IDNs across the country.

Our entire team is driven by a shared commitment to transforming the landscape of critical care through our rapid seizure detection technology, come join the movement!

• Lead the Equity Administration function and manage equity programs, including process improvements, implementing automated solutions, and evaluating service providers with a focus on scale and team member experience
• Oversee the management and administration of Ceribell’s stock plans, ensuring integrity and accuracy around processing stock awards, exercises and settlements, and other plan activities
• Ensure database integrity and accuracy of record keeping of employee data and equity data in the stock administration system, including monthly reconciliation of equity activity
• Partner with other functional leads (Legal, People Team (HR), Payroll, Accounting and Finance) to scale existing processes while ensuring the accuracy of all equity data
• Foster a positive participant experience by supporting employees’ understanding of Ceribell’s equity award programs and policies through routine employee training and communication, including maintaining our internal equity site
• Prepare Compensation Committee and Board of Directors materials related to equity compensation
• Assist in the accounting of all equity plans under US GAAP, including preparation of assumption estimates and valuations of equity awards and ESPP, analysis for equity modifications and calculation of accounting charge and preparation of account reconciliations for equity related accounts
• Provide selected data for external and internal audits to ensure ongoing compliance
• Maintain SOX documentation to ensure controls are appropriate and operate effectively
• Coordinate with payroll, accounting, and HR on the reporting of stock compensation for employee income purposes; provide reports as requested
• Other responsibilities as assigned by your Manager/Supervisor

• 8+ years of relevant equity administration experience or equivalent experience in a publicly traded company
• Experience managing processes and systems to maximize effectiveness in a SOX environment
• Experience reviewing equity plan documents and design
• Familiarity with SEC rules and regulations related to equity disclosures
• Certified Equity Professional (CEP) designation preferred
• Experience using Fidelity Stock Plan Services is preferred
• Exceptional organizational skills, attention to detail, and strong work ethic
• Works well in a high‑pressure, high‑volume environment and can juggle multiple assignments, concurrent deadlines, and changing priorities
• Advanced analytical ability and ability to identify issues and provide solutions
• Strong verbal, written, and interpersonal communication skills; able to communicate effectively with all levels of employees, including senior management and internal/external partners
• Able to build strong cross‑functional relationships
• Working knowledge of U.S. federal, state, and global taxation equity compensation requirements
• Experienced user of equity administration software, Google Workspace and Microsoft Excel
• Knowledge of US GAAP Stock Based Compensation Accounting a plus

$168,000 - $195,000 USD

A candidate’s final salary offer will be based on their skills, education, work location and experience, and thus it may differ from the posted range. Compensation may also include bonuses consistent with Ceribell’s corporate compensation plan. Note, the above description is not all‑encompassing and Ceribell reserves the right to change or modify job duties and assignments at any time.

• Performance‑based incentive compensation (varies by role)
• Equity opportunities
• 100% Employer‑paid Health Benefits for Employees
• 100% paid Life and…