Sr. Project Accountant

Sr. Project Accountant

US-CA-Los Angeles

At Shawmut Design and Construction, we take pride in the culture we've built as a 100% employee‑owned company—one that's been recognized with more than 85 Best Place to Work awards. We've been honored as a National Fortune Best Workplace, a Fortune Best Workplace for Women, Millennia ls, and Parents, and one of America's Best Employers by Forbes—along with numerous regional recognitions across our 11 offices nationwide.

• Health, Dental, and Vision Insurance.
• Employee Stock Ownership Plan (ESOP) – be an employee‑owner!
• 401(k) with company match – receive a match up to 4% of your eligible pay.
• Generous paid time off, vacation and sick time, 12 holidays, summer Fridays, and a yearly volunteer day.
• Extras: cell phone, laptop, tuition reimbursement, pet insurance, financial planning services, and more.

Please note: this position works out of our Los Angeles office 3x per week, with the option to work from home 2x per week.

The Sr. Project Accountant supports the business by providing timely and accurate financial reporting, analysis, and assistance to the Project teams. The role provides thorough compliance and checks‑and‑balances oversight for project‑specific financial transactions.

• Monthly Financial Reporting
  • Work with Project Teams and Central Finance to drive the production of timely and accurate reporting.
  • Prepare, review and maintain the Work in Progress (WIP) monthly for accuracy.
  • Roll over the monthly WIP report.
  • Complete the ODBC process to import CMI data into the WIP; complete all associated clean‑up and reconciliation between systems; audit information to ensure 100% accuracy.
  • Determine and review prospective job write‑offs with the Group Finance Manager; notify Accounting of jobs to write off.
  • Produce monthly WIP summary sheet and CTC notes.
• Monthly Projections – based on interactions with the Project teams and knowledge of the business, project how revenue will hit for the next 12 months to drive overall company financials.
• Prepare other financial reporting as needed at the project level (e.g., sub‑reports, labor studies, project cash flow, projections, or forecasting).
• Internal Budget Review – procure the budget from PM/Purchasing, ensure appropriate sign‑off and processes for accuracy and reliability.
• Project Team Support – provide financial and risk‑management support on the project level. Based on knowledge of the project, client, subs, and process, make recommendations to increase operational efficiency and accuracy for the project financials.
• Respond to all financial inquiries in an accurate and timely manner, push Project teams to reconcile sub‑related inquiries, and promote customer service by providing sub‑specific reporting and details.
• Oversee risk management for the project, specifically with subcontractors: review contract amounts, manage collection of payment verification/lien documentation to mitigate risks, union exposures, etc.
• Provide financial analysis and reporting assistance to Project teams on large GMP projects, including:
  • Prepare monthly Applications for Payment
  • Assist with Prolog management
  • Develop and implement labor rates
  • Assist in obtaining timely billings from subcontractors
• Assist with job closeout process by verifying that outstanding costs have been recorded; final owner billings are issued; assist with collection of final billings and determine when jobs can be closed in systems.
• Act as liaison between Accounting, Finance and the Project teams. Assist with job cost issues and subcontractor payment issues. Update Accounting on special job requirements.
• Assess financial risk and gather key financial details at project MOMs, kick‑offs, and closeouts.
• Ensure timely resolution of green sheets and material exceptions; clean up duplicates or previously corrected invoices.
• Review change order mark‑ups for rate accuracy.
• Track and provide financial and insurance documentation required for owner‑required insurance programs, certification processes, audits, and other programs as required.
• Manage the Pay‑if‑paid process to ensure subcontractors are paid in accordance with client receivables.
• Drive training and compliance in the PM group for Shawmut financial systems/process. Provide Prolog training and support.

• Experience:
  
  5 to 7+ years of project accounting experience in the construction industry.
• Strong working knowledge of AIA billing and WIP reporting.
• Accounting degree or commensurate experience.

Thank you, we look forward to hearing from you!