Finance​/Operations Director

About Our Firm

Trans Pro is an innovative consulting firm that has earned a national reputation for its success in transforming public sector agencies with private sector business principles. We currently have employees across the United States who specialize in strategic planning, transit service delivery, multimodal transportation planning, performance measurement and management, executive placement, management consulting, customer surveys, organizational assessments, and executive coaching. While transportation is our core area of expertise, we also work in municipal government and education.

We are seeking a versatile, hands‑on Finance/Operations Director to lead all financial operations for Trans Pro Consulting, LLC based in Spring Hill, Florida. This role is ideal for someone who thrives in a small company environment, owning the full finance function. From daily transactions to strategic analysis, you will be playing a critical role in guiding the business forward.

You will manage core accounting processes, ensure financial accuracy, and deliver insights that help leadership make confident decisions about profitability, growth, and long‑term sustainability.

We are offering an opportunity to work in a key role with a highly skilled, entrepreneurially focused team.

This is a full‑time, fully remote position (U.S. based candidates only).

• Complete all day‑to‑day accounting functions, including expense coding, receipt management, accounts payables and receivables.
• Oversee payroll, invoicing, and staff reimbursements for a team of 15+ professionals, with an individual client base of 25 – 30 clients today.
• Complete timely month‑end and year‑end close out processes, including monthly journal entries and account reconciliations.
• Manage vendor relationships and ensure accurate, on‑time payments.
• Oversee cash management, including transfers between operating accounts, Fidelity accounts, and Lines of Credit.

• Build and maintain 6‑month rolling cash flow projections, revenue forecasts, and scenario models.
• Prepare and provide financial reports, projections and insights to leadership monthly.
• Report financials at quarterly company meetings and Advisory Board meetings.
• Provide monthly expense reports by customer to project profitability analysis by project and to inform pricing and resource allocation.

• Partner with the CEO and leadership team to support budgeting, long‑range planning, and operational decision making.
• Identify financial risks, opportunities, and recommend actions to strengthen financial health.
• Prepare financial reports and insights for quarterly Advisory Board meetings.
• Support strategic initiatives such as new service lines, hiring plans, and investment decisions.
• Prepare annual budget consistent with company goals.

• Supervise end‑to‑end payroll via Paychex, manage compliance updates, Form 5500/8955 filings, and health insurance premium reviews.
• Manage annual state corporate filings, SAM.gov registrations, and specialized agency certifications such as NCDOT prequalification and FL DOS reporting.
• Coordinate with the firm’s CPA to project quarterly estimated taxes and process quarterly tax payments.
• Act as primary liaison for CPA, providing all necessary documentation for annual tax filings and tangible tax return.
• Prepare monthly invoices for expenses and labor between affiliated entities and reconcile inter‑company funds.
• Monitor contract renewals to ensure license accuracy (Salesforce, Paychex, ) and manage professional insurance policies.

• Review new contracts and budgets, specifically focusing on payment and invoicing terms.
• Manage subcontractor onboarding including subcontractor agreements, W‑9’s and Certificates of Insurance.
• Initialize new projects in Quick Books and internal tracking spreadsheets to ensure seamless invoicing and projection accuracy.

• Maintain and improve financial systems, tools, and workflows to increase efficiency and accuracy.
• Ensure compliance with…