Grants & Research Administration Specialist

Job Summary

Under general direction, manage the administrative operations across multiple grants, cooperative agreements, and business contracts of diverse scope. The Research Admin is responsible for keeping faculty, staff, and subcontractors in compliance with the requirements and restrictions of awards and agreements; assisting third parties, including UCOP and Federal Offices/Agencies, with audits of expenditures; and developing and managing budgets and financial reports in an extremely fast-paced environment with shifting priorities.

The role also requires compiling and analyzing complex financial data, monitoring trends, and developing projections to support strategic planning, ensure fiscal integrity, and inform decision‑making.

06/05/2026 by 11:59 pm

For full consideration, applicants are encouraged to upload license and/or certification if required of the position.

• Bachelor’s degree in business, accounting, finance, or a related field, OR an equivalent combination of education and experience.
• Experience with grant funding processes, procedures, and techniques, including preparation of grant proposals and post‑award management, with the ability to proactively identify and resolve issues across the full grant lifecycle.
• Demonstrated ability to independently analyze, interpret, and manipulate complex financial data, perform advanced financial analysis, identify issues, and develop data‑driven solutions and customized reports to support decision making.
• Thorough knowledge of research administration guidelines for Federal and non‑Federal sponsors supporting research and educational activities, preferably within a university environment, with the ability to independently interpret and apply complex policies and regulations.
• Strong analytical and problem‑solving skills, with the ability to exercise sound judgment, work independently with minimal direction, and adapt to changing priorities in a complex financial and regulatory environment.
• Excellent oral and written communication skills, with the ability to clearly convey complex financial information to diverse stakeholders while maintaining a strong customer service focus across broad and varied subject areas.
• Strong organizational and time‑management skills, with the ability to independently prioritize workload, manage multiple competing deadlines, and coordinate high‑volume activities in a fast‑paced, deadline‑driven environment.
• Demonstrated experience using the accounting module in Aggie Enterprise or similar Oracle based system, including the ability to navigate system functionality; extract, interpret, and manipulate financial data; and utilize system tools to support financial analysis, reporting, reconciliation, and compliance activities.

• Certified Research Administrator (CRA), or ability to obtain certification within a 12‑month time period from date of appointment
• Certified Research Administrator (CRA), or ability to obtain certification within a 12‑month time period from date of appointment.

• 50% - Financial Reporting and Invoicing
• 30% - Contract & Grand Administration
• 20% - Other Responsibilities

The Department of Population Health and Reproduction is an interdisciplinary department within the School of Veterinary Medicine. The Department’s focus is on teaching and research programs dedicated to improving a safe and economical food supply from animal origins; the gathering and dissemination of information that can lead to enhanced animal and human health and enhanced animal production; and the management of natural resources for animal and public good.

• Salary or Pay Range: $69,600.00 - $
• Salary Frequency:
  Annual
• Salary Grade: 131
• UC
  
  Job Title:
  
  RSCH ADM 3 RP
• UC Job Code: 005264
• Number of Positions: 1
• Appointment Type:
  Staff:
  Career
• Percentage of Time: 100% Fixed
• Shift (Work Schedule):
  Mon-Fri 8am-5pm
• Location:
  
  Davis, Ca
• Union Representation: RP - Research and Public Service Professionals
• Benefits Eligible:
  Yes
• This position is hybrid (mix of on‑site and remote work)

• High quality and low‑cost medical plans to choose…