Finance and Administration Assistant

Finance and Administration Assistant (3605728) Belfast, Northern Ireland

Salary: GBP
25410 – GBP
25410 per annum + Hybrid, Flexible

Hours:

18.75 hours per week / 2.5 days

Contract:

Fixed‑term maternity cover – 1 year, starting June 2026

Location:

Hybrid – Home working and Belfast office, minimum 1 day per week in the office

The charity, formerly Keep Northern Ireland Beautiful, is an independent organisation dedicated to connecting people with nature through education, engagement and empowerment. Through community engagement, environmental education and local environmental quality programmes, the organisation inspires individuals, schools, businesses and communities to take positive environmental action.

The Finance and Administration Assistant will support the day‑to‑day financial operations and general administration of Live Here Love Here, working under the direction of the Head of Finance and Administration. This varied part‑time role covers purchase ledger, sales ledger, reconciliations, financial reporting support, claims administration and general office administration. The successful candidate will help ensure accurate financial information is available to support decision‑making across the organisation.

The role would suit someone who is highly organised, comfortable working independently, confident following set processes and able to manage multiple tasks accurately and efficiently.

• Assist with day‑to‑day financial operations, ensuring accurate information is available to support financial decision‑making.
• Support the production of financial reports, including monthly management accounts, cashflow and budget reports.
• Assist with finance queries and general finance administration as required.
• Check the finance email inbox and process information accordingly.
• Support accounts payable processes using online purchase ordering and accounts payable systems.
• Process supplier invoices through Lightyear, ensuring accurate coding and compliance with purchasing procedures.
• Process staff expenses and credit card transactions.
• Prepare weekly supplier payment runs using Sage 50.
• Create online bank payments accurately and on time.
• Issue payment remittance advice and complete supplier statement reconciliations.

• Generate customer invoices as required, ensuring correct nominal and tax coding.
• Follow up on outstanding debtors.
• Assist with maintenance of the general ledger, including journal postings.
• Support month‑end and year‑end preparation.
• Prepare weekly bank reconciliations and monthly credit card / payment card reconciliations.

• Support the Grants Officer in verifying small grants claims.
• Update the funders database with relevant financial information.
• Prepare information for occasional funding claims as required.
• Assist with general office and IT administration, including ordering office supplies.
• Undertake any other duties reasonably required.

• GCSE / O Level, or equivalent, in Mathematics and English at Grades A–C.
• Experience using Sage Line 50.

• At least one year’s experience using an accounting package.
• At least one year’s experience assisting in the preparation of financial information.
• At least one year’s experience processing income and expenditure.
• At least one year’s experience processing journals and accruals.
• At least one year’s experience providing general administrative support.

• At least one year’s experience using Microsoft Excel.
• Ability to work accurately, independently and under pressure to strict deadlines.
• Ability to follow set procedures.
• Agile and supportive approach to working with colleagues.

• Meaningful impact:
  Support the financial operations of an organisation delivering environmental change across Northern Ireland.
• Part‑time flexibility:
  Work 18.75 hours per week across 2.5 days, supporting a healthy work‑life balance.
• Hybrid working:
  Home working with a minimum of 1 day per week in the Belfast office.
• Professional development:
  Access to Carbon Literacy training and ongoing support.
• Supportive culture:
  Collaborative team environment, IT support and the opportunity to contribute to a purpose‑led charity.