Subawards Specialist - Grant Services Department - Remote Work

Subaward Specialist

The Subaward Specialist is responsible for the administration and oversight of subawards issued under externally funded programs. This position ensures compliance with federal, state, sponsor, and organizational requirements throughout the full lifecycle of subawards—from proposal development to closeout. The role is a part of the Grants Management Team and will report to the Grants Management Director. It will also partner closely with program staff, grants planning, grants accounting, and external subrecipients to support effective and compliant subawards execution.

Alaska Native Tribal Health Consortium has a hiring preference for qualified Alaska Native and American Indian applicants pursuant to P.L. 93-638 Indian Self Determination Act.

• Prepare, issue, and manage subaward agreements, amendments, and modifications.
• Review subrecipient proposals, budgets, and supporting documentation for accuracy and compliance.
• Ensure proper risk assessment and classification of subrecipients vs. contractors.

• Ensure compliance with applicable regulations (e.g., 2 CFR Part 200 / Uniform Guidance) and sponsor requirements.
• Conduct subrecipient risk assessments and develop monitoring plans in conjunction with the Program Manager.
• Coordinate financial and programmatic reports, invoices, and supporting documentation.
• Support Program Managers in monitoring subrecipient performance, including deliverables and reporting timelines.

• Review and approve subrecipient invoices for allowability, allocability, and reasonableness.
• Coordinate with finance on payment processing.
• Monitor subaward spending against approved budgets and identify variances with conjunction with the Program Manager.

• Serve as a primary point of contact for subrecipients regarding compliance, invoicing, and reporting.
• Provide guidance and training to internal staff and subrecipients on subaward requirements.
• Collaborate with program managers to ensure alignment between programmatic and financial activities.

• Coordinate timely subaward closeout, including final invoices, reports, and deliverables with program and accounting.
• Verify that all compliance requirements have been met prior to closeout.

Performs other duties as assigned.

• Knowledge of Alaska Native culture and the Alaska Tribal Health System preferred.
• Knowledge of standard regulations and principles of grant programs.
• Knowledge of standard budgeting and budget analysis.
• Knowledge of 2 CFR Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
• Knowledge of subrecipient management, including risk assessments, subaward issuance, ongoing monitoring, and compliance oversight.
• Strong analytical and financial review skills.
• Effective communication and relationship management skills.
• Ethical judgement and integrity.
• Skill in operating a personal computer utilizing a variety of software applications, including Excel, Power point, Word and other office and/or virtual conferencing applications as required.
• Skill in working independently.
• Skill in assessing and prioritizing multiple tasks, projects and demands.
• Skill in the design and layout of technical documents and merging text and graphics.
• Skill in working within deadlines to complete projects and assignments.
• Skill in establishing and maintaining effective work relationships with internal and external entities.
• Skill in operating a personal computer utilizing a variety of software applications, including Excel, Power point, Word and other office and/or virtual conferencing applications as required.

Bachelor’s degree in Public Administration, Business Administration, Finance, Economics, or related field.

Non-supervisory – A minimum of 7 years of progressively responsible experience in post-award grants management, contract administration, financial management in public or non-profit environments. At least 2 years of direct experience managing federally funded grants, cooperative agreements, and/or subawards, including post-award, monitoring, and close-out activities. Demonstrated experience ensuring compliance with federal regulations and donor requirements (e.g., Uniform Guidance / 2 CFR 200).

An equivalent combination of relevant education and/or training may be substituted for experience.

Working with Tribal Organizations.