Accounting Coordinator -Fully Remote

Accounting Coordinator

College Possible National Office – Remote

The Accounting Coordinator will support the financial monthly closing process, accurately code invoices, ensure proper approval, enter invoices into the accounts payable system for timely payment, oversee the employee reimbursement process, perform payroll import and record banking activity to the general ledger. The role will manage project implementation and support annual audits and other accounting needs.

• Manage all Accounts Payable functions, maintain vendor records, process weekly expense transactions including invoices, reimbursable employee expenses, and company credit card charges.
• Perform weekly check runs and process electronic payments through online banking portal.

• Create and enter general ledger journal entries for month‑end close.
• Ensure proper documentation and retention of accounting records as required by law.
• Establish and document accounting procedures for business continuity.
• Protect organization’s value by maintaining confidentiality.
• Monitor and analyze department work to develop efficient procedures and use of resources while maintaining accuracy.

• Perform account reconciliations as necessary to verify and validate entries.
• Enter monthly banking activity and support Senior Director of Finance with month‑end bank reconciliations.
• Review and assist with reconciliations prepared by other finance team members and provide guidance.

• Prepare journal entries so revenue and expenses are properly allocated to program and support functions.
• Update and retain all supporting documents and subsidiary records.

• Prepare site expense budgets in collaboration with site personnel and finance team members.
• Assist with budget for prepaid expenses and depreciation for College Possible sites.

• Work with Senior Director of Finance and Finance Manager to plan and prepare for all audits, including the federal organization‑wide audit (FOMB A‑133).
• Provide guidance during the audit and assist with management responses as required.

• Comply with federal, state, and local fiduciary requirements.
• Adhere to Standard Operating Procedures and ethical guidelines.

• Collaborate with other departments to support department goals and objectives.
• Assist in developing and implementing new procedures and features to enhance workflow.
• Maintain job knowledge through education, publications, networks, and professional organizations.

• Provide training to new and existing staff on expense reimbursement and accounts payable functions.

• Perform other duties as assigned.

Education / Certifications / Licenses

• Bachelor’s degree in Finance, Accounting, or related field preferred.

Related Work Experience

• Minimum of three years of work experience in an office environment.
• Experience in non‑profit accounting or fundraising preferred.

Computer / Software Skills

• Strong computer skills, including proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and accounting software.
• Experience with Sage Intacct, Quick Books, or similar software required.

Other Skills, Abilities & Requirements

• Ability to get work done through others.
• Strong attention to detail and eagerness to create orderly systems and processes.
• Excellent written and verbal communication skills and strong interpersonal skills.
• Self‑starter with ability to take initiative and prioritize multiple projects and deadlines in a fast‑paced environment.
• Problem solver; flexible and adapts easily to change.
• Demonstrates respect, honesty, integrity, and fairness to all.
• Solution‑focused rather than problem‑focused, presenting recommendations that best meet organization and stakeholder needs.

• Opportunity for tremendous impact internally and nationwide.
• Competitive salary.
• Excellent benefits including complete health, dental, life, short‑term and long‑term insurance.
• 401(k) retirement plan.
• Unlimited paid time off program.
• Personalized professional development and growth opportunities.