Property Tax Systems Coordinator

Under the direction of the Property Tax Assistant Manager, the Property Tax Systems Coordinator is responsible for technical work and coordinating several property tax responsibilities including developing and extracting data using SQL code; coordinating, processing and ensuring compliance for required and requested reports including multiple State required PRISM data submissions; accounting functions with reconciliation of a variety of collections, deposit preparation, monthly collection reconciliation to the general ledger, settlement reconciliation before disbursement, refunds for over payments, and claims for department invoice payments;

tax adjustments and abatements; bond certification reconciliation; collection of unpaid fees for miscellaneous invoices; special assessment certification, compliance and processing, and gravel tax certification compliance and audits.

In addition to the above responsibilities, this position will provide service to customers and taxpayers with a high level of professionalism, integrity and confidentiality. Responsibilities also include assisting other staff with tax calculations and settlement duties such as estimating tax amounts, proofing calculations and settlements for accuracy; processing land record ownership transfers in the property tax system; and assisting other staff when needed.

Upon successful completion of the training period, this position is eligible for partial remote work.

Carver County offers a comprehensive and flexible benefit plan to meet the needs of employees and their families including affordable health insurance, comprehensive dental insurance, a pension plan through Public Employees Retirement Association (PERA), 12 paid holidays, generous paid time off, and more!

• Develops SQL code that extracts data from the Tax database, troubleshoots data and runs reports for Mn Department of Revenue PRISM reporting requirements for both the Assessors and Property Tax Departments; coordinates process for extremely time‑sensitive State required reports including multiple PRISM submissions each year.
• Coordinates and leads the process for required City/Township, School District, County and State reports and forms; ensures compliance with deadlines; balances Levy Books to compile information for preparation of Auditor Certificates and End‑of‑Year Certificates that reflect bond ratings for all local jurisdictions; assists with other special reports and/or projects as requested.
• Compiles and inputs extremely detailed, time‑sensitive, and complex data needed to report information for various documents and reports; produces, generates, analyzes, and assists in ensuring accurate reports are sent per regulatory guidelines to various government agencies.
• Coordinates accounting functions: reconciling a variety of daily collections; preparing daily deposit information; reconciling monthly collections to the general ledger; settlement reconciliation to the general ledger before disbursing funds; submitting claims for daily over payments; preparing claims for department invoices received and tracking payment; monitoring unpaid miscellaneous invoices sent by the department in the Accounts Receivable system; corresponding with delinquent customers; and attempting to collect on unpaid fees.
• Responsible for and leads the process to analyze, calculate, and complete abatements and adjustments to tax bills; processes adjustments to property tax and special assessment charges; analyzes and recommends approval of applications for abatements or added tax adjustments received from taxpayers; processes adjustments and revised tax statements for approved applications; prepares correspondence for denied applications; processes additional tax charges for deferred tax paybacks;
  
  and tracks tax data of all adjustments for analysis and reporting purposes.
• Responsible for and leads special assessment certifications; processes data within the tax system; verifies accurate charges; coordinates adjustments to the charges; calculates and invoices administrative costs.
• Responsible for and leads bond certifications; responds to certifications timely; tracks bonds; reconciles…