Finance and Reporting Officer

Young Sounds UK is recruiting for a full‑time Finance and Reporting Officer to join our team.

Reports to: Finance and Operations Director

Contract: Initially 12 months, to be extended by mutual agreement. There will be a three‑month probation period.

Hours: Fulltime (35 hours per week), pattern to be agreed within core organisational hours of 09:00 to 17:00 Monday to Friday.

Annual Leave: 26 days per year, plus bank holidays.

Salary: £35,000 per year, plus statutory pension contributions as applicable.

Location: Home working with some travel for meetings and events. Any travel and accommodation costs will be reimbursed.

The Finance and Reporting Officer will be responsible for the effective day‑to‑day running of the charity’s finance function, by processing transactions accurately, maintaining robust financial records, carrying out month‑end activities, and providing financial information to budget holders and senior staff.

Alongside this the role has an important part to play in data management and activity reporting. Working with the Data Officer you’ll assist with the maintenance and interrogation of programme monitoring data, ensuring information is accurate and timely.

You’ll need to be organised and with a great attention to detail.

Working with a broad range of stakeholders across the team, as well as trustees, auditors and external suppliers, you’ll need clear communication skills including being able to communicate financial information to non‑finance colleagues.

You’ll report to the Finance and Operations Director, but work closely with colleagues throughout the organisation including:

• Area leads, as budget holders and data stakeholders.
• Colleagues in the Development team who lead on fundraising.
• Our part‑time Data Officer, who leads on our data visualisation tools.
• Trustees, particularly members of the Audit and Risk Committee.

You’ll also work closely with external stakeholders including suppliers, partners, and auditors.

• Process purchase invoices, ensuring correct authorisation and coding, and resolve queries with suppliers and internal staff.
• Prepare and process payment runs, ensuring appropriate authorisation and supporting documentation.
• Process company purchasing card transactions, ensuring appropriate authorisation and supporting documentation.
• Raise sales invoices (where applicable) and manage credit control.
• Process income receipts, including notifying the Development team and sending reports as needed.
• Complete regular bank reconciliations, posting transactions as necessary.
• Maintain accurate general ledger postings, including accruals, prepayments and other journals.

• Process monthly payroll using Xero, including actioning changes, ensuring appropriate authorisation.
• Check draft payroll reports, coordinate payment approvals and confirm payments are released on time.
• Maintain payroll records and documentation securely, including year‑to‑date and year‑end records.
• Respond to payroll queries from staff.
• Submit statutory returns and related payroll administration e.g. RTI submissions and end‑of‑year processes.
• Coordinate pension auto‑enrolment submissions and any required communications.
• Post payroll journals and reconcile payroll control accounts.
• Carry out month‑end processes, including reconciliations.
• Support budget holders in managing their budgets, sharing routine reports, reconciling budget sheets and meeting to discuss budget positions.
• Assist with the preparation of monthly management accounts by preparing supporting schedules.
• Assist with cash‑flow reporting by preparing cash‑based actual reports and assisting with forecasting.
• Draft delegated funder financial reports and support grant claims by compiling figures, reconciling to the finance system, and maintaining a clear audit trail.
• Maintain finance records and filing in line with internal finance controls policies, audit requirements and retention schedules.
• Coordinate and service quarterly internal audit procedures.
• Support year‑end audit preparation by providing documentation, reconciliations and responding to auditor queries.

• Support the production of wider…