Grants & Contracts Specialist

Grants & Contracts Specialist Miami University Oxford, OH Department:
Post Award Services

Job Description The Grants & Contracts Specialist manages the full lifecycle of external funding—from initial proposal preparation to final closeout. You will serve as the primary point of contact for administrative and financial matters, ensuring all activities comply with organizational policies, donor requirements (e.g., Uniform Guidance), and federal/state laws.

Key Responsibilities:

Post-Award & Compliance Award Setup:
Review grant agreements and contracts for "red flag" clauses; set up financial tracking in the accounting system. Monitoring:
Track expenditures to ensure funds are spent according to the approved budget and timeline. Sub-award Management:
Oversee any pass-through funding to partners, ensuring they are also in compliance. Reporting & Closeout Financial Reporting:
Prepare and submit periodic financial reports to funders. Audit Readiness:
Maintain impeccable records for annual audits or donor-specific site visits. Closeout:
Reconcile final accounts and ensure all deliverables have been met before the grant period ends.

Minimum Qualifications:

Bachelor's degree in Business Administration, Finance, Public Administration, or related field AND 2+ years of experience in grant or contract administration.

Preferred Qualifications:

Bachelor's degree AND Non-Profit or Higher Education experience. Required Knowledge, Skills, & Abilities:
Proficiency in Excel and specialized systems like Grants.gov, eRA Commons, or ERP software (Net Suite, Workday, etc.). Extreme attention to detail. Ability to explain complex federal regulations to non-finance staff. To learn more and apply, please visit:
Special Instructions (if applicable) Cover letter and resume Additional Information A criminal background check is required. All campuses are smoke- and tobacco-free campuses. This organization participates in E-Verify. Remote Work For positions that are approved for remote work:
Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University. Reasonable Accommodations Requests for reasonable accommodations for disabilities related to employment should be directed to ADA Faculty

Staff or . Questions and follow-ups regarding requests should also be directed here. Miami University Values Statement Miami University is a scholarly community whose members believe that a liberal education is grounded in qualities of character as well as of intellect. We respect the dignity of other persons, the rights and property of others, and the right of others to hold and express disparate beliefs.

We believe in honesty, integrity, and the importance of moral conduct. We defend the freedom of inquiry that is the heart of learning and combine that freedom with the exercise of judgment and the acceptance of personal responsibility. For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage. Equal Opportunity/Affirmative Action Statement Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from protected veterans and individuals with disabilities.

Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices.

Requests for reasonable accommodations for disabilities related to employment should be directed to ADA Faculty

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