Accounts Payable and Payroll Supervisor

Position: Accounts Payable and Payroll Supervisor (0069)
Work for Our Water Resources.

Help protect one of Florida's most vital resources - water - with a career at the Southwest Florida Water Management District (District).

The District is a government agency whose mission is to protect water resources, minimize flood risks, and ensure the public's water needs are met. We serve a population of nearly 6 million people in west-central Florida as directed by state law.

Join our Finance Bureau

Support the District's Finance Bureau managing multiple tasks and priorities in a fast-paced, team-oriented environment. As part of the Finance Bureau team, the Accounts Payable (AP)/Payroll Supervisor, using web-based automated financial systems will oversee the daily operations of the AP and Payroll sections within the Finance Bureau. This position ensures accurate, timely, and compliant processing of vendor payments and employee payroll in accordance with federal, state, and local regulations, as well as internal policies and procedures and governmental accounting standards.

The Supervisor provides leadership, technical expertise, and quality control to support efficient financial operations.

The District supports employees who prefer a flexible schedule or a remote work schedule so that they can enjoy their time outside of the District through work-life balance. This role is considered hybrid, which means the employee will be required to come on-site and work a portion of their time remotely (must live in Florida). Come build a career that is challenging, fulfilling, and helps support the District's mission to protect Florida's water resources.

District employees are offered an excellent total rewards package that includes:

• Florida Retirement System (FRS) District Total Contribution 14.03%
• 9 paid holidays (+ 1 floating holiday)
• Generous vacation and sick leave
• Paid Parental Leave, including Maternity, Bonding and Family Supportive Work Program
• Medical and dental insurance (91- 97% District paid)
• Vision insurance
• Deferred Compensation Program
• Basic and voluntary life and AD&D insurance
• Long-term disability (District Paid)
• Prescription drug coverage & mail order program
• Health savings & flexible spending accounts

• Flexible schedule for work-life balance
• Legal and Identity Theft protection
• Wellness program
• Public service loan forgiveness qualified employer
• Tuition reimbursement ($5,250/year)
• State adoption benefit qualified employer
• Employee Assistance Program (EAP)
• Transfer in years of service for other public sector work - towards the FRS program and sick time

Starting Compensation:
Accounts Payable and Payroll Supervisor 2 $58,410.00 - $74,340.00
Accounts Payable and Payroll Supervisor 3 $ 63,720.00 - $82,305.00

The starting salary range for the supervisor position reflects the minimum to 50% of the compensation. The starting salary will be based on the education and experience of the successful candidate. The District conducts annual performance evaluations that may award applicable pay increases based on positive employee performance.

Essential Functions

Accounts Payable Oversight

• Supervise the processing of vendor invoices, credit memos, and payment disbursements.
• Ensure compliance with internal controls, procurement policies, grant requirements, district policies and procedures, and applicable state and federal regulations.
• Review and approve AP vouchers, vendor file maintenance, and weekly payment runs.
• Monitor AP aging, resolve discrepancies, ensure adequate documentation is maintained, and coordinate with bureaus to ensure proper coding and documentation.
• Assist and help oversee annual 1099 reporting and ensure accuracy of vendor tax information.

Payroll Administration

• Supervise, coordinate, and facilitate the preparation and processing of payroll for all employees.
• Ensure compliance with FLSA, IRS regulations, state statutes, FRS, and internal policies.
• Review payroll registers, deductions, benefits, garnishments, and adjustments for accuracy.
• Ensure timely remittance of payroll taxes, retirement contributions, and other required with holdings.
• Maintain payroll records and oversee year-end W-2 processing.

Leadership & Management

• Provide direct supervision, training, and performance evaluations for AP and Payroll staff.
• Develop and implement internal controls, standard operating procedures, and process improvements.
• Serve as a subject-matter expert for financial systems related to AP and Payroll functions.
• Coordinate with HR, Budget, and other bureaus to ensure accurate financial and personnel data.
• Assist with internal and external audits by preparing documentation and responding to inquiries.

Finance & Administrative Support

• Assist in month-end and year-end closing activities related to AP and Payroll.
• Support budget development by providing financial data and analysis.
• Maintain confidentiality of sensitive financial and personnel information.
• Perform other duties as assigned to support the Finance Bureau.

Working Conditions

Employee works in a standard office environment. Occasional travel usually during the workday…