Finance & VAT Specialist Job Spakenburg Utrecht Netherlands,Finance & Banking

Location: Spakenburg

Job Summary

We are looking for a detail‑oriented and independent Finance & Compliance Operations Specialist to support recurring financial, fiscal, and administrative processes within an international organization. The role focuses on VAT‑related activities, reconciliations, banking administration, and compliance‑sensitive financial operations. The successful candidate combines strong financial administrative skills with practical knowledge of Dutch VAT and compliance requirements, and can independently manage recurring processes with a high level of accuracy and reliability.

Responsibilities

/ Essential Functions

Managing VAT registrations and independently preparing/submitting Dutch VAT returns

Reviewing VAT calculations, corrections, ICP declarations, and fiscal reconciliations

Performing financial reconciliations and compliance checks

Managing banking administration and authorization processes

Processing WKR, BUA, and lease‑related fiscal adjustments

Administering fixed travel, home‑working allowances, mileage and private use lease car calculations

Maintaining VAT documentation, financial archives, and compliance‑sensitive records

Supporting statutory reporting requirements, CBS reporting, audits and internal control processes

Monitoring and safeguarding continuity of critical finance administration processes

Supporting billing and collections activities, including responding to invoice and payment‑related inquiries and conducting collection calls as needed

Coordinating with Sales and Account Management on billing disputes, account‑related matters, and contract‑related questions

Supporting management with ad‑hoc projects and tasks related to finance and billing operations

Requirements

Bachelor’s degree or higher preferred

5–7 years of proven experience in financial administration and operational finance support

Strong practical knowledge – at least 2 years – of Dutch tax and VAT legislation, including independent preparation and manual filing of Dutch VAT returns

Experience with financial systems, reconciliations, and compliance controls

Strong attention to detail and administrative accuracy; ability to independently manage recurring financial and fiscal processes

Understanding of compliance obligations, administrative risk management, and business continuity

Structured, reliable, and proactive working style

Fluent English and Dutch required
; experience working in an international setting reporting to USA HQ preferred

Accounting ERP and MS Office suite (advanced Excel) required
;
Sage Intacct ERP preferred; able to commute to office preferred, fully remote is an option

Work and

Physical Requirements

This position may work from home and/or office environment. Working in an office environment may require prolonged sitting, work in an air‑conditioned environment, ability to work with others at various noise levels and ability to lift up to 30 pounds or 15 kg.

Other Duties

This job description is not intended to be a complete list of responsibilities. Other duties may be assigned by management that may reasonably fit in the scope of the job.

Equal Employment Opportunity Statement

Pair Soft is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

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