Reconciliation Analyst - Reconciliation & Compliance Reporting; Remote

Specialist - Reconciliation & Compliance Reporting, (RCA) have a keen eye for detail, and a passion for process and numbers. They review every detail of our client invoicing, including our management fees, vendor costs, and all supporting backups. They make sure the M&IW program leads have all necessary signed agreements, approvals, cost savings worksheets, final documents/invoices, etc. in place. The RCA is responsible for assembling the M&IW Final Invoice and/or the Compliance Reports required by the M&IW healthcare/medical device clients.

What you will do here:

Subject Matter Expert (SME) and Special Projects

• SME with 1-2 accounts on Reconciliation & Billing and/or HCP Transparency Reporting
• Help establish and implement initiatives within the RCA Department including, but not limited to, client and internal process and procedure development, material development, and employee development, by:
  • Creating SOPs, Spend Breakdowns, Checklists, and Workbooks
  • Completing other projects as assigned

Work with Program Managers, Coordinators and other staff to produce client final invoices. Requires full understanding of M&IW and client billing process, to include but not limited to:

• RCA checklist/Reconciliation Workbook management
• Budget creation/management
• Cost savings methodology
• Client and vendor contracts
• Reconciliation of hotel and other vendor invoices
• Final invoice assembly and file management
• Track all meetings with HCPs and report per client specifications and deadlines
• Produce HCP reports per client/meeting by gathering all necessary information and documentation, breaking down the per-person reportable spend, compiling the information/ data into the client-specific format, and submitting to the client’s reporting department or uploading to the client’s internal system, within the designated timeframe
• Communicate with other internal M&IW departments and with client RAs (reconciliation analysts), FCT (financial compliance), OEC (office of ethics and compliance), and GT (government transparency) departments to ensure accuracy/completion of reports
• Ensure the HCP information/data and reporting backup are titled and stored properly
• Attend internal and client meetings as necessary
• Stay abreast to changes in client, state, federal, and international policies, guidelines, and laws
• Attend and present HCP compliance, reconciliation and reporting training.

Non-Employee Expense Reimbursement (NEER) Management

• Full understanding of NEER compliance, process and client backup detail requirements
• Ensure all NEER is invoiced and reported through the HCP reports as needed

Departmental Objectives

• Create, set and achieve long-term goals with the Manager R&C
• Demonstrate ability to understand how planning and execution can impact the overall effectiveness of a solution in terms of expectations
• Promote new tools for effective communication, process and procedure
• Identify deficiencies within internal reporting processes; provide innovative and efficient solutions
• Work closely with other department managers to maintain strong communication with changes in policies and procedures
• Serve as a resource to Strategic Account Managers and the Meeting Services Managers to train Program Managers and Coordinators that need assistance with the process for all Reconciliation and/or Compliance aspects of their meetings, to include but not limited to:
  • Client Specific contract and reporting compliance
  • Billing reconciliation
  • Report deadlines
  • Data validation and accuracy

Communication Skills

• Client Communication - Communication with client must be clear, concise and professional
• Peer Communication - Communication with peers must be based on mutual respect. Striving to have effective communication among peers is essential to the overall work environment.
• Vendor Communication - Communication with vendors must be professional. The vendors used are considered our partners and are valuable to the continued growth and success of this business.
• Management Communication – Clear, concise and effective communication with Department Managers is essential to maintaining a positive work environment

Training Skills

• Attend internal & external training and networking opportunities to further your industry knowledge
• Encourage a secure and open learning environment

Computer & Math Skills

• Proficient in Word, Excel, Outlook and the Internet
• Strong math skills;
  Solid understand of financial analysis preferred

What we expect:

Details of these areas are shared during interviews and monthly reviews:

What we provide:

• Health, Dental, Vision and Life Insurance options
• 401K plan
• Paid holidays
• Accrued personal time off for vacation and sick leave
• Laptop, additional monitor, and mobile phone
• Remote Office / Work from home, or option to work in our corporate headquarters located near Milwaukee

Who we are:
M&IW is a global event management firm specializing in virtual, hybrid, and in-person experiences of all shapes and sizes as well as consulting and…