Administrative Services Officer

Administrative Services Officer 2 Business & Finance

Job Location:

MISSION PARTNERS
-1110 W. Washington Street, Phoenix, AZ 85007

Posting Details:

• Salary: $60k-$65k
• Grade: 21
• Closing Date:
  Open until filled

We are seeking a highly motivated and detail-oriented Administrative Services Officer 2 (ASO2) to join our Business & Finance Unit within the Mission Partners Division. This position reports to the Deputy Assistant Director and supports the standardization of Anaplan user maintenance and administration. This position is available for remote work on a full-time basis within Arizona, subject to appropriate authorization.

• Streamline financial reporting processes by assisting in automating data validation and requirements gathering for key initiatives like agency spending plans and state-level report requests
• Provide support and ad-hoc analysis to ensure data integrity across all state and federal funding sources
• Collaborate with Business Analysts to prioritize software enhancements that drive more informed, data-driven financial decisions for the department

• Continuously improve accuracy and improve validation strategies
• Support and standardize Anaplan user maintenance, communication, and prioritize software issues as they arise
• Provide high level of support and customer service to program staff, leadership, and all other staff that require financial reporting assistance
• Support continuous financial reporting and tools utilizing Excel and Google Sheets for all ad hoc support items that may arise for Anaplan related to all State and Federal Fund sources
• Assist Business Analysts in managing the various development and support items that come in to be corrected or updated in Anaplan
• Streamline financial requirements gathering process including agency spending plans, agency monthly budget meetings, monthly agency Business Review, and Business and Finance financial metrics
• At the State level include automated reporting for the Executive Budget Request and various ADOA annual reporting needs for annual data uploads
• Assist and collaborate with ongoing priorities for Anaplan support and further development
• Interpret state and federal policies and procedures

• Government accounting and budgeting principles
• Resource allocation methodologies
• Funding mechanisms
• Federal regulations, Arizona Revised Statutes, and department/state policies and procedures
• Researching and compiling information
• State statutes, rules and regulations as they pertain to the department and section
• State government and department organizational structure
• Confidentiality
• Microsoft Office and the G-Suite/Workplace

• Use of financial systems and software
• Verbal and written communication
• Communicating budget issues and financial information to all levels of staff
• Gathering of facts and information
• Detail oriented
• Effective time management
• Statistical and abstract analysis
• Customer service and the ability to effectively interact with a wide range of internal and external customers

• Analyze, interpret and communicate financial data
• Work and be productive in one-on-one and group settings
• Knowledge of or ability to learn and apply LEAN concepts and engage in continuous problem solving
• Assist in process developments and improvements
• Work under pressure meeting deadlines
• Exhibit personal initiative
• Prioritize effectively
• Adapt to changing assignments and priorities
• Respond to inquiries with tact, diplomacy, and appropriate timely information
• Work as a team player within several divisions
• Organize, prioritize and perform multiple tasks on a daily basis
• Establish and maintain effective and positive working relationships with agency staff and the public
• Complete assigned tasks accurately
• Work independently with minimal supervision
• Meet deadlines
• Report work status, issues, and inquiries timely
• Be organized, analytical, and professional
• Problem solving
• Analyze and establish priorities
• Display sound judgment

• Bachelor’s Degree in Business, Finance, Accounting, or an equivalent related discipline. (Master’s degree may substitute for 2 years’ experience).
• Two years or more…