Financial Shared Services Associate – AP​/Expense team

Financial Shared Services Associate – AP/Travel Expense team

Skip to main content#Financial Shared Services Associate – AP/Travel Expense team page is loaded## Financial Shared Services Associate – AP/Travel Expense team Apply remote type:
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Penn State University Parktime type:
Full time posted on:
Posted Todayjob requisition :
REQ_#
** APPLICATION INSTRUCTIONS:*** ## CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.* ## CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
* ## If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.###
** Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.**###   
** POSITION SPECIFICS
** The Financial Shared Services Associate serves as a central point of contact for processing and coordinating financial transactions on behalf of assigned University units; supports the Accounts Payable and Travel Expense functions; ensures timely, accurate, and compliant execution of financial processes. Financial Shared Services Associates are aligned to specific units across the University to ensure personalized and consistent support.
* Serve as a central hub member for the Accounts Payable and Travel Expense team
* Receive and process unit requests for non-purchase order (PO) invoice payments, travel expense reports, and purchase card reconciliation transactions
* Review all financial transactions for compliance with University policies, procedures, documentation standards, and regulatory guidelines
* Reconcile discrepancies and investigate transactional anomalies or errors
* Execute financial approvals on designated transactions
* Maintain accurate and up-to-date transaction records in financial systems
* Assist with internal and external audits by providing transaction documentation and reports
* Maintain alignment and communication with specific unit teams to ensure accurate and responsive support
* Provide excellent customer service to internal stakeholders through clear communication and timely issue resolution; assist in monitoring internal and external customer satisfaction
* Provide training to new staff members
* Identify opportunities for process improvements and automation in transaction workflows
* Maintain confidentiality and integrity of financial data at all times

This position offers a flexible work arrangement that combines remote and on-campus work. Typically requires 1-2 days in office per week. Questions related to flexible work should be directed to the hiring manager during the interview process.

The successful candidate must possess:
* Excellent customer service skills
* Ability to maintain confidentiality regarding sensitive documents and situations
* Demonstrated ability to multitask and meet deadlines
* Effective decision-making skills
* Excellent organizational skills and problem-solving abilities
* High level of accuracy in work and attention to detail
** MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
** General Equivalency Diploma (GED) or High School (HS)2+ years of relevant experience; or an equivalent combination of education and experience accepted

Required

Certifications:

None###   
** BACKGROUND CHECKS/CLEARANCES
** Employment with the University will require successful completion of background check(s) in accordance with University policies.###  Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
** SALARY & BENEFITS
** The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for…