Senior Procurement & Accounts Payable Specialist at QuickNode Remote

The Role

Quick Node, a hyper‑growth startup, is seeking a hands‑on, process‑oriented professional to execute, optimize, and lead our manual‑to‑digital procure‑to‑pay transition. The Senior Procurement and Accounts Payable Specialist will report to the Director of Finance, playing a key role in strengthening our current processes while developing scalable financial operations for the future.

• Manage end‑to‑end procurement and accounts payable functions using tools such as Google Sheets, email, Zip, and Net Suite.
• Process vendor invoices and purchase requests, ensuring accurate coding, approval documentation, and timely execution.
• Maintain invoice logs and accrual tracking spreadsheets to support accurate financial reporting.
• Oversee vendor onboarding, maintain vendor master data, and Purchase Order management (from creation to closure).
• Execute timely vendor payments, maintaining accurate records and meeting deadline requirements.
• Support contract negotiations with vendors to secure favorable terms, pricing, and cost‑saving opportunities.

• Act as the primary expediter for Procurement & AP workflows by identifying and resolving stalled Zip approvals.
• Proactively communicate with stakeholders to drive resolution and ensure compliance with the team SLAs.
• Ensure all documentation is in place to support audit readiness and financial accuracy.

• Mentor junior team members on procurement, AP, and Travel & Expense (T&E) best practices.
• Support month‑end close processes (accruals, fixed assets, prepaid expenses).
• Initiate and manage accrual request processes via email, following through to completion.
• Identify and implement process improvements to enhance operational efficiency and internal controls.
• Assist with internal audit and compliance tasks, including 1099 preparation and tax‑related support.
• Track departmental expenditures and generate reports for internal stakeholders as needed.

• Manage the complete T&E lifecycle, including team member travel requests, corporate card transaction tracking, and policy compliance.
• Review and process team member expense reimbursement requests in Ramp, ensuring timely and accurate coding.

• Bachelor's degree in Business Administration, Accounting, Finance, or related field.
• 4+ years of experience in Procurement, Accounts Payable, and/or General Accounting.
• Experience working in a lean startup environment with a small Finance Team (fewer than 5 people).
• Proficiency with manual processes and demonstrated ability to identify and implement automation opportunities for operational efficiency.
• Proven expertise in end‑to‑end procure‑to‑pay operations, including purchase orders, payments, month‑close activities, and account reconciliations.
• Experience as a workflow expediter, with demonstrated ability to resolve stalled approval processes.
• Strong understanding of technical accounting concepts, particularly in prepaid expenses, accruals, and fixed assets.
• Experience with procurement processes, including contract review and vendor negotiations.
• Experience with tax reporting requirements, including 1099 filings.

• Advanced skills in Google Workspace and Microsoft Office suite, particularly Excel and Google Sheets.
• Experience transitioning from manual processes to automated systems.
• Proficiency in Oracle Net Suite or similar ERP systems required; administrator experience highly preferred.
• Knowledge of modern spend management platforms (e.g., Ramp) and procurement systems (e.g., Zip).
• Track record of optimizing financial processes through technology.
• Experience integrating and maintaining financial systems.

• Strategic thinking with ability to balance tactical execution and future‑state planning.
• Strong analytical and problem‑solving abilities with exceptional attention to detail.
• Demonstrated ability to improve and streamline financial processes.
• Ability to work effectively in a fast‑paced remote environment.
• Proven track record of cross‑functional collaboration and…