Finance Specialist

Position Title:

Finance Specialist

The Movement Innovation Collaborative (MIC) is a new time-limited entity that will deepen and expand the capacity, impact, and sustainability of California's grassroots movements for racial justice and social transformation. Through offerings that are additive and synergistic with existing movement efforts, the MIC will support changemakers and organizations in catalyzing innovations in movement strategy, power-building, intergenerational leadership development, and collective long-term sustainability and resilience.

Through a network of physical and virtual "centers," the MIC will also contribute a key piece of infrastructure to fuel transformative structural change across California. This network will comprise new and existing centers serving hundreds of organizations and tens of thousands of grassroots leaders across California.

The Finance Specialist supports the day-to-day financial operations of Movement Innovation Collaborative. This role manages the flow of financial transactions and documentation across MIC’s finance systems, helping ensure expenses, invoices, and payments are processed accurately and efficiently.

The Finance Specialist will be responsible for monitoring expense submissions, processing invoices and payments, maintaining organized financial records, and tracking transaction activity. The role also supports audit preparation and assists the finance team with maintaining strong financial documentation and processes.

While the primary focus of the position is financial operations, the Finance Specialist will provide support to grant administration processes and assist the Deputy Director of Finance.

This role is ideal for someone who enjoys working with systems, tracking financial workflows, and helping organizational processes run smoothly.

Support the processing and documentation of financial transactions across the organization.

Responsibilities include:

• Review expense submissions in Expensify for completeness and proper documentation
• Monitor outstanding expense reports and follow up with staff regarding missing receipts or corrections
• Assist staff in troubleshooting expense report and reimbursement questions
• Enter and track financial transactions after receiving documentation from staff
• Support expense management related to staff travel and organizational gatherings
• Maintain organized documentation for expense and reimbursement transactions

Support vendor and consultant payment workflows.

Responsibilities include:

• Receive and organize vendor invoices
• Enter invoices and prepare payments through
• Track invoice approvals and payment status
• Assist with vendor setup and maintain vendor records
• Respond to vendor questions related to payment status
• Maintain organized vendor payment documentation
• Support AP/AR processes

Help ensure financial records are organized, accurate, and accessible.

Responsibilities include:

• Track payment status for expenses, invoices, and other transactions
• Maintain organized digital files for financial documentation and supporting materials
• Ensure transaction documentation is complete and properly stored
• Support financial recordkeeping needed for reporting and compliance
• Assist with reconciliation support and documentation preparation

Support preparation for the organization’s annual audit and financial documentation requests.

Responsibilities include:

• Assist with gathering documentation requested by auditors
• Help organize financial records and supporting schedules
• Maintain financial files needed for audit and compliance processes
• Provide coordination and administrative support to the Deputy Director of Finance

Roles may include:

• Maintaining organized grant documentation and files
• Assisting with grant payment coordination
• Supporting grant report tracking and reminders when needed
• Assisting with grant-related financial documentation

While no one person will embody all of the qualities described below, the…