Accounting Specialist, Payroll and Retirement Plans

We are seeking an Accounting Specialist, Payroll and Retirement Plans to calculate and provide monthly and biweekly payroll (50% of the time) and administer the Profit Sharing Trust and 401(k) plan for our company. The role also supports payroll, shareholder, and benefits functions.

• Processing biweekly and monthly payroll for 3,500+ employees across multiple states, including overtime, deductions, bonuses, and other adjustments.
• Managing the payroll cycle workflow and using the payroll vendor.
• Handling parental leaves, leaves of absence, time without pay, and terminations.
• Managing changes in schedules, health insurance, taxes, and other employee information.
• Maintaining and documenting all payroll records and personnel files.
• Receiving management approval for payments when required.
• Processing salary changes, deductions, bonuses, vacation payouts, and benefits payments.
• Coordinating employment verifications with external companies.
• Responding promptly to payroll queries.
• Analyzing payroll issues and recommending corrective actions.

• Addressing member questions regarding loans and distributions.
• Preparing distribution paperwork, processing distributions and withholding taxes.
• Administering loan policies, including follow–up processes.
• Processing loan applications and calculations.
• Processing year–end tax forms (1099s).
• Monitoring cash flow.

• Addressing member questions and guiding them through the provider’s website.
• Working with service providers to support plan operations and broadcast financial wellness offerings.
• Maintaining fiduciary responsibilities, monitoring performance of the plan, providers, and fees.
• Coordinating communications to staff and the internal fiduciary committee.

• Preparing year–end audit work papers and assisting with audit.
• Preparing and verifying annual reports, compliance testing, and Form 5500 filings.
• Monitoring legislative changes and working with providers to implement changes.

• Supporting payroll processing and benefits administration functions.
• Providing shareholder services support (dividends, direct–deposit changes, mailing address changes).
• Assisting with projects and year–end activities.
• Maintaining confidentiality of staff data per state and federal laws and internal controls.

• Bachelor’s or associate degree in accounting or related coursework, and 2–3 years of applicable experience or military experience.
• Previous retirement plan administration experience.
• Previous accounting/payroll experience.
• General knowledge of the accounting cycle.
• Strong analytical, problem–solving, and numerical aptitude.
• Ability to interact effectively with all levels of management.
• Strong attention to detail.
• Exceptional organizational and written/ verbal communication skills.
• Proficiency in Excel and its functions.
• Ability to multitask in a fast–paced environment.

Hiring salary range: $57,600 – $69,600 per year. Salary is determined based on skills, experience, and education. MEDITECH offers competitive employee benefits, including health, dental, and vision insurance; profit–sharing trust and 401(k); tuition reimbursement; generous paid time off; sick days; personal time; and paid holidays.

This is a hybrid role that includes a blend of in‑office and remote work as designated by management.

In compliance with federal law, all persons hired must verify identity and eligibility to work in the United States and complete the required employment eligibility verification form upon hire. MEDITECH will not sponsor applicants for work visas.