Senior Specialist, Stock Administration

Senior Specialist, Stock Administration

The Senior Specialist, Stock Administration is responsible for the administration, analysis, and operational delivery of the company’s global equity and stock-based compensation programs. This role supports core processes including equity grants, vesting, exercises, employee stock purchase programs (ESPP), and compliance activities, ensuring accuracy, timeliness, and a strong employee experience.

Working closely with Compensation, Payroll, Finance, Legal and external vendors, you will play a key role in maintaining data integrity, supporting reporting and regulatory requirements, and ensuring effective day‑to‑day execution of stock administration programs within a global environment.

Accountability: You take ownership of stock administration processes, ensuring accuracy, compliance, and timely execution across all equity‑related activities.

Collaboration: You work effectively across teams including Compensation, Payroll, Legal and external vendors, helping to ensure smooth operations and issue resolution.

Attention to Detail: You are highly detail‑oriented and analytical, with a strong focus on data accuracy, controls and audit readiness.

Adaptability: You are comfortable managing multiple priorities, deadlines and evolving requirements in a fast‑paced environment.

• Administer global equity and non‑qualified programs including, but not limited to, stock option grants, RSUs, performance awards, elective deferral and ESPP, ensuring accurate processing of grants, vesting, exercises and transactions.
• Execute day‑to‑day stock administration activities, including data uploads, reconciliations and coordination with Payroll for equity‑related transactions and tax withholding.
• Partner with external stock plan vendors (e.g., Fidelity or similar) to ensure accurate recordkeeping, transaction processing and issue resolution.
• Maintain data integrity across stock administration systems and HRIS platforms, preparing standard and ad‑hoc reports for Compensation, Finance and leadership.
• Support compliance with regulatory requirements and internal controls, including SOX, insider trading policies and audit requests.
• Respond to employee inquiries related to equity programs, transactions and participation, providing clear and timely support.
• Assist in employee communications and education efforts related to stock plans and financial wellness.
• Support annual and cyclical processes such as grant cycles, vesting events, ESPP enrollments and dividend payments.
• Contribute to system enhancements, process improvements and implementation of new programs or vendors.

• Bachelor’s degree in Human Resources, Finance, Accounting, Business Administration or a related field.
• 5+ years of experience in stock administration, compensation or a related area.
• Experience supporting equity programs such as RSUs, performance awards, stock options and ESPP.
• Experience working in a corporate or publicly traded company environment preferred.

• Strong understanding of stock plan administration processes, including grants, vesting, exercises and taxation considerations.
• Experience working with stock administration platforms (e.g., Fidelity, E
  * TRADE, Morgan Stanley) and HRIS systems such as Workday.
• Strong analytical skills with the ability to manage and reconcile large data sets with a high level of accuracy.
• Advanced Excel skills and proficiency in Microsoft Office applications.
• Knowledge of compliance requirements and internal controls (e.g., SOX) preferred.
• Strong organizational, problem‑solving and communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment.

The ideal candidate will be located in the Houston, TX or greater Washington D.C.–Baltimore area. We currently offer flexible working arrangements, including hybrid, remote working and virtual delivery.

K  may offer bonuses, commissions or other forms of compensation to certain job titles or levels, per internal policy or contractual designation. Additional compensation may be in the form of sign‑on bonuses,…