Director of Fund Administration and Business Operations

We are seeking an individual to help manage several key business functions – focused on fund administration, LLC management, compliance, human resources, technology and premises – within a boutique investment adviser focused on overseas markets.

The position is designed as a full-time role (exempt status).

The firm's office is located in Larkspur, California. The Director of Fund Administration and Business Operations is required to be located in California. The position involves both in-office and remote work each week (i.e., a "hybrid" schedule). Business travel may be necessary, estimated at 1-2 weeks per year.

This position will report to Seafarers Vice President.

The Director of Fund Administration and Business Operations will help manage six key functions within the company, as described below. Responsibilities for this role may evolve and expand over time along with the individual's demonstrated professional development. Long-term success for this role is defined by significant contributions to the LLC's primary goals:
1) grow to, and steadily maintain, a sustainable scale, and
2) build and maintain a robust, self-sustaining organization.

Specific responsibilities will include:

• Manage communications with investment advisory clients, including Board reporting and the 15(c) request.
• Oversee fund regulatory updates and related projects.
• Coordinate the distribution and share class structure of the funds, including platform fee agreements.
• Provide vendor oversight and relationship management, including selection, fee analysis, and contractual review.
• Oversee the fund administrator's work on fund distributions, tax filings, and tax compliance and relief-at-source documentation in overseas markets.
• Contribute to client RFIs and due diligence requests.
• Oversee the renewal and ongoing contractual compliance of fund borrowing facilities.
• Provide oversight of fund finances, including accruals, expenses, and financial statements.
• Serve as a member of the Proxy Committee, the Transaction Monitoring Committee, and the Global Investment Performance Standards (GIPS Committee).
• Manage other fund administration workflows for current and future Seafarer products.
• LLC Management
  • Organize and lead team meetings and service member communications.
  • Serve as a member of the Finance Committee.
  • Oversee the negotiation, analysis, and renewal of contracts with service providers.
  • Manage product planning and product launches for the firm's clients.
  • Contribute to other LLC workflows and initiatives to support the operations and growth of the business.
• Compliance
  • Serve as a member of the Compliance Committee and the Valuation Committee.
  • Contribute to the review of new compliance policies and procedures.
  • Review adviser compliance filings, such as Form ADV.
• Human Resources
  • Manage recruitment, employee onboarding, performance reviews, compensation program, personnel training and development, and HR policies, in coordination with the firm's HR consultant.
• Technology and Premises
  • Manage the firm's technology and information security systems, specifications, and upgrades, in coordination with the firm's technology consultant. Oversee the technology consultant’s management and maintenance of the firm's technology infrastructure.
  • Serve as a member of the Artificial Intelligence Committee.
  • Oversee the firm's premises lease and premises planning. Manage office resources and office relocation.
  • Serve as a member of the Business Continuity Planning Committee.
• Other responsibilities as assigned.

This position requires:

• MBA, Master's degree, CFA, CIMA and/or CFP preferred.
• Minimum of ten years of work experience in the investment management industry or ancillary industries (e.g., finance technology, regulations and compliance, financial marketing and distribution).
• Strong understanding of the investment management industry. Knowledge of mutual fund structures, financial markets, asset allocation, financial advisory practices, and segments of the wealth management industry.
• Strong preference for those who can demonstrate experience and acumen in the following functional areas: compliance, finance, and technology.
• Experienc…