Manager​/Associate Manager – Office & Project Finance & Accounting

POSITION SUMMARY

Reporting to the Senior Manager for Project Finance and Accounting, the Manager/Associate Manager – Country Office and Project Finance and Accounting will implement the project infrastructure and systems needed to support projects and company strategic objectives. The Manager/Associate Manager will be accountable for cradle-to-grave project implementation finances, including start up, close-out, project cost management, reconciliation of project accounts, financial reporting to donors and project staff, financial analysis, data interpretation, and complying with donor reporting requirements.

They will collaborate with Finance colleagues in best practice activities to streamline the flow of project‑related information and financial data, ensuring accuracy, transparency, and compliance with nonprofit accounting standards and donor policies and procedures. They will also be accountable for analyzing project costs and providing decision support to the Senior Manager. The Manager/Associate will continually evaluate best industry practices in comparison to internal systems and needed resources, with an eye toward both future project needs and budget realities;

they will not position have any direct reports.

The primary location of this position is remote/home office based. Job responsibilities may require periodic meetings, conferences, training, etc., that necessitate an individual to be in various public places (e.g., hotel conference rooms). Employees may opt for a hybrid arrangement if they are within commuting distance to our Hallowell, ME office.

Grade 5/6 (Maine pay range: $64,000-$93,000). Salary will vary based on geographical location.

• Financial Oversight:
  Leads project finance operations, including financial reporting and analysis, accounts payable, accounts receivable, and country office month‑and‑year‑end close calendar and operation. Oversees all accounts, ledgers, and reporting systems, ensuring compliance with appropriate GAAP standards and regulatory requirements, including donor rules and regulations. Maintains and monitors project budgets, prepares and processes project invoices, assists in resolving discrepancies and irregularities in country office financial reports.
  
  Investigates project variances and submits variance reports to management monthly. Reports monthly on the remaining funding available for projects (under budget or cost overrun) to the Senior Manager for Project Finance and Accounting and the program leads.
• Treasury:
  Prepares and ensures the accuracy and timeliness of wire transfer processing to country offices and projects to ensure country bank accounts maintain appropriate funding levels.
• USG:
  Prepares the annual Federal Funding Accountability and Transparency Act (FFATA) submission, including contacting and receiving information from sub‑awardees to include in the submission.
• Policies and Procedures:
  Provides input in the development of departmental policies, procedures and protocols to the Senior Manager for Project Finance and Accounting, thereby facilitating continuous quality improvement.
• Financial Reporting:
  Independently prepares and presents accurate financial reports and analysis to the Senior Manager for Project Finance and Accounting and project leads, ensuring timely communication of financial status and trends. Continually analyzes financial data and presents financial reports in an accurate and timely manner. Clearly communicates monthly, quarterly, and annual financial statements to the Senior Manager; monitors progress and changes and keeps the Senior Manager abreast of MCD’s project financial status.
• Financial Forecasting:
  In collaboration with the Senior Manager for Project Finance and Accounting, supports the development of long‑range financial forecasts for MCD’s programs as part of the organization’s strategic planning process and monitors and evaluates the program’s performance relative to long‑range revenue and expenditure targets.
• Donor Reporting:
  Independently prepares and submits donor financial reports as well as any ad‑hoc financial reports requested by the donor…