Nonprofit Accounting Manager

Nonprofit Accounting Manager

Position Title: Accounting Manager

Reports To: Director of Accounting Services | Controller

Work Location: Remote WI, Maryland, Texas

Salary Range: $85,000 to $110,000 + benefits

The Accounting Manager supports the Director of Accounting Services and Controller by overseeing day-to-day accounting operations for nonprofit organizations with annual operating budgets of $2M to $10M and teams of approximately 20 to 100 staff.

Grounded in transparent, mission-aligned financial management, this role helps build systems that drive clarity and confidence through accurate and timely financial reporting, a disciplined month‑end close, strong internal controls, and audit‑ready documentation.

The Accounting Manager is the primary owner of transaction‑level accounting in Quick Books Online and partners closely with Program and Development teams to ensure consistent, compliant tracking of restricted and grant‑funded activity, so financial systems work together to amplify the impact of our mission‑driven clients.

Core Accounting and Close (Quick Books Online)

• Own the monthly close process, including recurring entries, journal entries, allocations, and reconciliations (bank, credit cards, key balance sheet accounts).
• Maintain a well‑organized general ledger; ensure consistent coding by program, grant/funder, and restriction status as applicable.
• Prepare and post adjusting entries as needed, ensuring accurate cutoff and classification.
• Maintain supporting schedules (prepaids, accruals, fixed assets if applicable, restricted revenue schedules, deferred revenue if applicable).

Accounts Payable and Expense Management

• Support vendor bills and payments; ensure approvals and documentation align with policy.
• Maintain vendor files (W‑9s, insurance certificates if required) and support 1099 tracking as needed.
• Support expense reimbursement processes and corporate card management, including review for completeness and coding accuracy.

Accounts Receivable, Deposits, and Revenue Support

• Support invoicing and receipting workflows as needed (program fees, reimbursements, sponsor ships).
• Coordinate deposit recording and ensure revenue is properly classified (unrestricted vs restricted; grant revenue vs contributions vs program income).
• Partner with Development staff on donation reconciliation, fundraising platform deposits, and donor‑restricted tracking.
• Partner with program staff on program income recording and reconciliations.

Financial Reporting and Analysis

• Prepare monthly financial reports for the CFO and Controller including:
• Statement of Financial Position
• Statement of Activities (budget vs actual)
• Cash position summary
• Grant/restricted fund reporting summaries (as needed)
• Identify and explain variances, unusual trends, and coding issues; propose corrections and process improvements.

Grants and Compliance Support

• Track grant spending in alignment with approved budgets and donor restrictions, in coordination with program teams.
• Maintain documentation and schedules to support grant reporting and funder reimbursement requests.
• Help ensure finance processes meet basic compliance expectations (segregation of duties, approval chains, documentation standards).

Audit and Year‑End Readiness

• Maintain organized electronic files for close support, vendor documentation, contracts, and grant documentation.
• Prepare audit schedules and support the annual audit process under the direction of the Finance Director.
• Support year‑end activities including coordination for Form 990 preparation (in partnership with external client staff).

Cross‑Functional Collaboration

• Communicate clearly with non‑finance staff to resolve coding questions, missing documentation, and budget alignment.
• Support finance‑related training and simple process documentation (checklists, how‑to guides) to reduce errors and improve turnaround time.

• Bachelor’s degree in Accounting
• 5+ years of progressive accounting experience; nonprofit accounting experience required
• Demonstrated experience running month‑end close, reconciliations, and producing financial statements.
• Proficiency with Quick Books Online (required).
• Strong Excel or Google Sheets skills (pivot tables, lookups, budget vs actual analysis).
• Experience with restricted funds tracking and grant reporting.
• Experience supporting audits and preparing audit‑ready schedules.

• CPA or significant progress toward CPA (nice to have, not required).

• High accuracy, strong attention to detail, and consistent follow‑through.
• Ability to manage deadlines independently and prioritize competing tasks.
• Strong judgment with confidential information.
• Practical, service‑oriented approach; able to explain financial information to non‑finance colleagues.