Financial Coordinator; not remote work

Financial Coordinator

EDUCATIONAL SERVICE UNIT #3

Job Title: Financial Coordinator

Job Title Code: 1501

Department: Business Services

Number of Days Worked: 260 days per year

FLSA Status: Exempt

Immediate Supervisor: Chief Financial Officer (CFO)

Staff Supervised: None

• No history of child abuse or negligence.
• BS degree with accounting emphasis is preferred but not required.
• Five years of accounting experience is preferred but not required.
• Experience with grants preferred but not required.
• Possess good oral & written communication skills.
• Possess professional customer service skills.
• Regular and in person attendance is required and is a condition of employment.
• The assigned duties of this position may allow consideration of occasional/infrequent remote work with the approval of the supervisor. Remote work is subject to the remote work guidelines. The supervisor may withdraw the remote work option at any time.
• Overall Grant Coordination

• Develop and maintain a departmental grant summary for current grants (Student Services, Professional Learning Department, and Title I).
• Develop and maintain a timeline for filing grant “claim for reimbursement.”
• Complete “claim for reimbursement” forms for ESU #3 for federal and state grants according to the award notification or the scheduled timeline.
• Prepare monthly grant summary information for ESU #3 grants and provide reports to Department Directors.
• Prepare a monthly Flow Through (Income to Spend) account report and provide reports to appropriate Directors.
• Calculate indirect costs for grants.
• Work with Grant Program Coordinator for financial requirements of grants.
• Develop grant budgets with Grant Program Coordinator.
• Review grant budgets for accuracy before submission of application to NDE.
• Extensive knowledge of NDE’s guidelines and regulations for grants.
• Extensive knowledge of NDE’s portal grants management system.
• Record grant information in NDE’s portal (when required).
• Prepare and post budget adjustments to maintain current budget information in EFinance
  
  Plus.
• Prepare and post journal entries to eFinance
  
  Plus as needed.
• Prepare requested work papers, schedules, and report for external auditors.
• Prepare School Nutrition Program reimbursement for the months school is in session.
• Building Manager & Drivers Education Manager – Prepare and review monthly financial statements with the Building Coordinator & Drivers Education Coordinator.
• Bank Accounts – Reconcile the Main Account, the ESU 3 petty cash and Gifford Farm petty cash accounts, the Lunch Account and the Foundation account monthly. Maintain daily deposit and check activity for all bank accounts.
• Prepare Board packet information for the CEO, CFO and the ESU 3 Board monthly which includes the Treasurer’s report, the Budget Summary and the Check Explanation report.
• Reconcile the due to/due from account between ESU #3 Educational Foundation and ESU #3. Provide the Accounts Payable Accountant with detailed reports supporting amounts to be paid in the board check run.
• Weekly – Check eFinance
  
  Plus to assure the records are in balance.
• Check Ledger Balance function
• Check balance sheet to ensure that DR = CR
• Check pledged collateral
• Review / maintain payroll database for consistency. Accurate data is needed when generating COGNOS reports. Work on setting up COGNOS reports to assist with keeping the data cleaned up.
• Understand COGNOS, the eFinance
  
  Plus report writing tool, and develop necessary reports.
• Record journal entries into the eFinance
  
  Plus system. Scan journal General Fund and Foundation journal entries into Laserfiche.
• Invoicing – invoice as requested by the CEO or CFO.
• Payroll – Assist with tasks when necessary and only when the Payroll Accountant and Accounts Payable Accountant are unavailable to do the requested work.
• Prepare required audit work papers and assist auditors during audit engagement with necessary information for both the ESU #3 and ESU #3 Educational Foundation audit. Stay current on requirements necessary to be compliant with generally accepted auditing principles (GAAP).
• Preparation of departmental budgets as assigned by the CFO for both ESU #3 and the ESU#3 Educational…