Accounting Manager

We are recruiting on behalf of a prominent, well-established commercial real estate development and investment firm with a diverse national portfolio spanning multifamily, industrial, commercial, and hospitality assets. They are seeking a highly motivated, analytical, and process-driven Accounting Manager to lead daily accounts payable and payroll operations for multiple corporate projects and entities.

This role sits over a lean, tight-knit finance function with one direct report (AP Coordinator). This is an excellent opportunity for a versatile accounting professional who thrives in an entrepreneurial, small-office environment, possesses strong supervisory skills, and excels at driving workflow automation.

This position is a Hybrid role featuring a structured internal workflow and Work From Home (WFH) Fridays
. The department operates on a dedicated weekly cadence to ensure total financial accuracy:

• Mondays: Designated exclusively for comprehensive Accounts Payable and payment processing.
• Tuesdays: Dedicated to general ledger reconciliations and processing the bi-weekly payroll cycle.
• Fridays: Remote work day focused on reporting, data maintenance, and administrative closeout.

• Team Supervision: Direct, mentor, and review the daily work of one direct report (AP Coordinator) to ensure high-accuracy entry and processing.
• Payment Processing: Personally own the Monday AP pipeline, executing weekly payment runs, generating check runs, and facilitating secure ACH upload files to the banking platform.
• Workflow Automation: Lead the optimization of automated invoice processing. Partner with leadership to maximize the efficiency of the Paperless and Sage Intacct workflow integration.
• Cash Position & Reconciliations: Perform regular reviews of corporate cash positions and take complete ownership of Tuesday bank and general ledger account reconciliations.
• Vendor & Tax Management: Manage the end-to-end vendor setup process. Maintain a pristine vendor master database, accurately determine which vendors qualify for 1099 compliance, and execute annual 1099 reporting (including credit card/merchant tracking).
• Confidential Files: Personally process and manage sensitive monthly corporate credit card charges, executive expense reconciliations, and highly confidential vendor files.

• Bi-Weekly Payroll Processing: Execute and finalize full-cycle bi-weekly payroll for over 50 employees using APS (Automated Payroll Systems), ensuring flawless adherence to internal controls.
• Labor & Cost Allocations: Prepare, calculate, and post complex monthly labor allocations across multiple real estate development entities and corporate projects.
• Benefits & Compliance: Manage updates, tracking, and contribution submissions for 401(k) matching, HSA, FSA, and other corporate benefit plans with third-party administrators, including annual open enrollment plan setups.
• Audits & Year-End Prep: Lead the preparation and execution of the annual 401(k) audit and worker’s compensation audit. Own year-end compliance processing, including full W-2 preparation, verification, and distribution.

• Experience: 5–7 years of progressive experience explicitly managing both Accounts Payable and Payroll functions, ideally within a supervisory or management capacity.
• Education: Bachelor’s degree in Accounting, Finance, or Business Administration.
• Multi-Entity Accounting: Proven experience managing financial allocations, intercompany transactions, and dual-function workflows across multiple divisions, locations, or legal entities.
• Tax Compliance Expertise: Expert-level knowledge of payroll tax laws, regulatory compliance, W-2 prep, and complex 1099 determination rules.
• Leadership Maturity: Proven ability to manage, train, and review the output of an AP Coordinator while maintaining an approachable, collaborative presence in a small office.
• Integrity: Utmost discretion, professionalism, and trustworthiness when handling highly sensitive, proprietary, and confidential payroll and financial data.

• Industry Background: Prior experience within real estate development, property management, or construction environments nice to have.
• Software Stack Proficiency: Direct, hands-on experience utilizing Sage Intacct
  , APS (Payroll), and Paperless (or equivalent cloud-based ERP and AP automation software).
• Advanced Excel: High proficiency with advanced data analysis tools (VLOOKUPs, Pivot Tables) to streamline multi-entity labor allocations.
• Schedule: Hybrid flexibility with WFH Fridays
  .
• Benefits: Comprehensive benefits package including health, dental, vision, HSA/FSA options, and a 401(k) retirement plan with company match.