Project Invoice Support Specialist - Disaster Management FEMA - Hybrid; Long , NY

Overview

ICF's Disaster Management Division seeks a Project Invoice Support Specialist to support FEMA Public Assistance (PA) and Hazard Mitigation projects with financial reconciliation and project cost accounting for utility infrastructure projects. This full-time position must reside within a commuting two-hour radius of Melville, New York for a hybrid schedule (2 days or more on office location and remainder work-from-home). Non-management role.

Relocation will not be supported. At this time, ICF is unable to provide employment visa sponsorship for this position. Candidates must have permanent work authorization in the U.S. In this role, you will review vendor invoices and supporting documentation for compliance with federal and program requirements and support the client in payment processing.

• Support cost accounting and financial reconciliation to ensure project costs are eligible for FEMA reimbursement.
• Monthly tracking and reporting of project costs and metrics.
• Review and process contractor invoices to meet FEMA and federal contract requirements.
• Assist with oversight of the material reconciliation process.
• Interact with subrecipients, federal and state agency representatives, peers, and project manager.
• Monitor project costs to ensure compliance with all laws, regulation, and policies pertaining to FEMA programs.
• Accurately and efficiently work with data entry and data management systems as required.
• Professionally interact with stakeholders and staff utilizing excellent communication skills, understanding and patience.
• Work in a fast-paced, detail-oriented flexible environment.
• Other duties and learning as directed by ICF.

• Bachelor’s degree in finance, accounting, economics or related field.
• 2+ years of project finance grant experience including a working knowledge of project accounting systems (e.g., SAP or similar cost accounting, electric or utility construction projects, reviewing invoices and payment data entry information, performing financial reconciliation).
• 2+ years of experience with MS Office, including intermediate Excel – Pivot Tables, V-Lookup, Formulas, etc.

• Experience with Electric Utility and Construction projects, Capital projects.
• Experience supporting FEMA-funded projects (PA, HMGP, Grants Admin-Compliance not IA).
• Experience supporting federally funded grant management projects.
• Federal contract experience and cost of service pricing experience.

• Strong analytical, problem-solving, and decision-making capabilities.
• Able to quickly pick up on FEMA reimbursement eligibility requirements, and associated project compliance.
• Strong written and verbal communication skills, emotional intelligence, critical thinking skills, and integrity and ethics.
• Team player with the demonstrated ability to build organizational capability, motivate partnering staff to ensure high levels of engagement, and work in a dynamic, fast-paced environment.
• Must have dedicated workspace and strong, reliable internet for remote work from home.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint and Project Management Software).
• Willingness and ability to commute within a two-hour radius for the hybrid onsite requirement for this position as directed.

This job is a Section 3 eligible job opportunity. We encourage applications from individuals that are low income and/or living in Public Housing.

Compensation

Base annual salary: $75,000 - $85,000. Offer based on candidate’s match and location. Full-time benefits apply.

New York Client Office (NY88)