Business Coordinator II

Business Coordinator II

Agency:
Texas A&M Agri Life Research

Location:

College Station, Texas

The Business Coordinator II, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data.

Responsibilities:

• Collaboratively sort and work through incoming emails in the department's Business Office shared email boxes, working with faculty and staff members for account numbers to pay invoices and obtaining any pertinent backup, discussing any discrepancies to reach a resolution.
• Stay informed of Agri Life and TAMU disbursement guidelines.
• Utilize Aggie Buy for all aspects of accounts payable processes, including processing expenditure vouchers, preparing requisitions, allocating departmental purchase orders, and monitoring receiving. Answer questions about the status of purchase orders. Assist students, faculty, staff with the order process and inform them of the proper purchasing guidelines and rules. Assist with setting up new vendors. Assist vendors with inquiries regarding the payment status of invoices.
• Serve as a delegate for all departmental payment cardholders. Reconcile and reallocate transactions for all payment cards monthly, ensuring compliance with purchasing guidelines and account budgets.
• Approve Emburse non travel reports for faculty and staff.
• Assign asset numbers for inventoriable items upon purchase.
• Approve Aggie Buy requisitions and invoices. Verify that Aggie Buy invoice has correct vendor, remit to address, amount, and invoice number. Investigate errors on transactions and recommend appropriate corrective action.
• Assist with specialized business tasks and activities as assigned.
• Assist vendors with discrepancies and inquiries on problem invoices; serve as liaison to TAMU/Agri Life fiscal offices to resolve related issues.
• Assist research faculty and staff with contracts and grant account inquiries and contract/grant guidelines.
• Assist with data entry of financial expenditures for departmental reporting.
• Use various financial applications to provide financial information to principal investigators, research staff and vendors, upon request.
• Balance and oversee mileage report and fuel billing. Resolve account issues.
• Year End Closing Procedures:
  Monitor and prepare accounts closing according to year‑end deadlines. Coordinate annual fiscal year closing activities and draft new fiscal year plans.
• Provide input and assist in developing policies, procedures, and guidelines.
• Other duties as required.

Required

Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.
• Three years of related experience.

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing and spreadsheet applications.
• Interpersonal and communication skills.
• Planning and organizational skills.
• Ability to multitask and work cooperatively with others.

Salary:
Pay Grade
9. Compensation for this position is commensurate based on the selected candidate's qualifications.

Flexible Work Arrangements:
Flexible work schedules and remote work options may be available for this position, depending on the nature of the role and employee eligibility, in accordance with Agri Life Alternate Work Location Procedures.

Equal Opportunity/Veterans/Disability Employer.