Senior Research Administrator

Job Summary

You will handle timelines and responsibilities associated with a variety of sponsors in both pre- and post-award activities, with a particular knowledge of federal grant and internal University of Michigan guidelines. Ability to achieve a high level of multitasking and prioritizing to concurrently manage numerous awards with varying degrees of complexity. You will independently manage the pre- and post-grant award processes.

You will be part of the Strategic Partnerships and Industry Relations team reporting to UMCI's Associate Director, Strategic Partnerships and Development and will work to ensure efficiency in the shared services model, which provides accurate and timely administrative support across the Center. Working as a senior research administrator at UMCI will provide you with the rather unique experiences of working for UM in the Detroit ecosystem, supporting faculty and staff who are engaged in Master's level education, workforce development, and world-class K-12 STEAM instruction, as well as advancing regional job creation and innovation strategies.

• Oversee the grant submission process, from initial start to final submission, including coordination and preparation of necessary documentation, budget development, application, and timelines for various components of proposals.
• Review sponsor guidelines and accurately interpret solicitation requirements for application with university policies.
• Advise leadership and investigators on all aspects of proposal development, including sponsor requirements, complex multi-site budgets, budget justifications, and other supporting documentation.
• Ensure proposal information is accurate and complete including all needed supporting documentation, and complies with sponsor terms, UMCI Detroit, University policies/procedures and relevant federal regulations or other requirements before routing through the eResearch Proposal Management (eRPM) system.
• Coordinate proposal requirements with additional internal and external participants, as well as interact and coordinate with appropriate research office staff. Maintain confidential information when needed.

• Provide proactive, high-level financial oversight for a portfolio of grants and contracts, performing monthly reconciliations and forecasting financial viability over the long term.
• Monitor expenditures for allowability and compliance with university and sponsor rules, such as federal Uniform Guidance.
• Review and reconcile awards across cost share and sponsored research funds using MReports, Business Objects, and other tools; analyze and prepare recommendations for needed journal entries and PAR transactions, track and record encumbrances, coordinating with accounting and HR for processing. Prepare monthly reports with revenues, encumbrances, and projected balances, manage subcontracts, sub-projects, and process post-award changes and closeouts. Advise principal investigators (PIs) on financial strategy and potential issues.
• Manage standard reports and requests for financial information from the sponsor, sponsored programs, and subcontract sites, along with processing any sponsor carry-forward/no cost extension requests.
• Review of invoices and timely billing.

• Contribute to process improvements at UMCI
• Other general duties, as assigned

• Bachelor's degree and 5-7 years progressive grant and contract administration experience, or an equivalent combination of education and experience.
• Expertise in pre- and post-award management, with knowledge of federal guidelines.

• Generous time off
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.