Grant Vouchering Specialist

Position Summary

The Grant Vouchering Specialist is responsible for preparing and submitting grant reimbursement requests and financial reports for LawNY's portfolio of federal, state, and private grants. This position ensures timely and accurate vouchering, maintains required financial documentation, and supports compliance with funder requirements. The Grant Vouchering Specialist works closely with the Grant Fiscal and Compliance Administrator, Executive Director, the Finance Department, and program staff to support grant administration and financial reporting.

• Prepare and submit grant reimbursement requests (vouchers) and required financial reports in accordance with funder deadlines.
• Prepare and maintain individual project budgets.
• Compile financial data from the accounting system to support billing, reimbursement requests, and financial reporting.
• Review supporting documentation to ensure expenditures are accurate, allowable, and adequately documented prior to submission.
• Reconcile grant expenditures with accounting records and approved grant budgets.
• Communicate with funders regarding reimbursement requests, financial reporting, budget revisions, and other grant-related fiscal matters.
• Monitor grant expenditures to ensure compliance with approved budgets and funding requirements.
• Maintain grant financial files, supporting documentation, and audit-ready records.
• Track reporting, reimbursement, and grant deadlines to ensure timely submissions.
• Assist in preparing documentation for grant monitoring visits and audits.
• Coordinate with program and finance staff to resolve grant-related fiscal issues and ensure compliance with funding requirements.

The beginning salary for a Bookkeeper at LawNY with no experience is $37,487 and the salary for a Bookkeeper with thirty years of experience is $65,687. Salary will be based on experience. LawNY is a qualifying employer for the Public Service Loan Forgiveness program (PSLF).

• 94% employer paid medical premium with 100% employer paid in-network deductible.
• 100% employer paid dental insurance.
• 100% employer paid life insurance.
• 100% employer paid enhanced short-term disability.
• 100% employer paid long-term disability.
• Vision insurance.
• 20 paid vacation days per year.
• 12 sick days per year.
  5 personal days per year.
• 13.5 holidays plus 2 floating holidays per year.
• 35-hour work week.
• Hybrid work schedule: new staff can work from home up to 3 days per week; after 6 months, this can increase to 5 days per week with manager approval and as workload permits.