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Accounts Payable Clerk
Remote / Online - Candidates ideally in
New York City, Richmond County, New York, USA
Listed on 2026-07-23
New York City, Richmond County, New York, USA
Listing for:
Aston Carter
Remote/Work from Home
position Listed on 2026-07-23
Job specializations:
-
Finance & Banking
Accounts Receivable/ Collections -
Accounting
Accounts Receivable/ Collections
Job Description & How to Apply Below
Accounts Payable Specialist
Job Description
This role manages the full Accounts Payable lifecycle from vendor onboarding through payment processing while also overseeing travel and expense management systems. The Accounts Payable Specialist works closely with finance and editorial teams to ensure accurate financial reporting, timely payments, and strong internal controls, contributing directly to the financial performance of a rapidly growing media organization.
Responsibilities
+ Manage the entire Accounts Payable process from vendor onboarding through payment processing.
+ Take full ownership of the accounts payable inbox, communicating with vendors, resolving inquiries, and troubleshooting issues in a timely manner.
+ Ensure proper account and dimension coding so that all transactions are accurately represented in the financial statements.
+ Partner with management to ensure vendors receive timely and accurate payments.
+ Monitor SaaS vendors and support management in identifying contract renewals, potential duplications, and optimization opportunities.
+ Manage the travel and expense management system (Nexonia), ensuring consistent and compliant use across the organization.
+ Review and approve or reject expense reports as required, clearly communicating any issues to users before rejecting submissions.
+ Provide guidance and training to Nexonia users, helping them prevent and resolve issues proactively.
+ Alert the Controller or Finance Director when expenses are submitted outside of policy prior to final approval or rejection.
+ Audit and process expense reports and purchasing card transactions in accordance with IRS guidelines and internal company policies.
+ Regularly audit and report on travel and entertainment (T&E) trends, recommending process improvements and policy updates as needed.
+ Collaborate with the finance team in implementing a new global expense solution, contributing to testing, rollout, and user support.
+ Assist with accounts receivable processes, including preparing invoices and tracking customer payments.
+ Support the editorial team by tracking contributor agreements and statements of work (SOWs).
+ Assist the editorial team with monitoring and managing subscriptions.
+ Provide support on ad hoc projects as assigned by the finance team.
+ Contribute to finance team initiatives aimed at improving the financial performance and operational efficiency of the business.
Essential Skills
+ At least 2+ years of hands-on Accounts Payable experience.
+ Proficiency in Accounts Payable processes, including vendor management and invoice processing.
+
Experience with AP/AR activities such as invoicing, payment tracking, and reconciliation.
+ or other payment platform experience.
+ Strong Microsoft Excel skills, including the ability to work with data accurately and efficiently.
+
Experience with expense management and travel management processes and tools.
+ Knowledge of basic accounting principles and how they apply to AP and AR transactions.
+ Strong data entry skills with high attention to detail and accuracy.
+ Ability to handle confidential information with discretion and professionalism.
+ Effective interpersonal and communication skills to collaborate with vendors, internal teams, and stakeholders.
Additional
Skills & Qualifications
+ Degree in finance, accounting, or a related field.
+ Experience using Nexonia or similar travel and expense management systems.
+ Familiarity with SaaS vendor management, including monitoring renewals and identifying duplications.
+ Experience working in a media or content-focused organization is beneficial.
+ Demonstrated ability to identify process improvements and contribute to system implementations.
+ Strong organizational skills and the ability to manage multiple tasks and deadlines.
+ Comfort working in a fast-paced, rapidly growing organization.
Work Environment
This position operates in a hybrid work environment with a schedule of Monday through Thursday onsite and Friday working from home. The role requires a willingness to be in person for important meetings and collaborative sessions. You will work closely with the finance and editorial teams and use tools such as Microsoft Excel, or similar payment platforms, and a travel and expense management system (Nexonia).
The organization is a rapidly growing media company, offering the opportunity to contribute to building and improving financial processes in a dynamic and evolving setting.
Job Type & Location
This is a Contract position based out of New York, NY.
Pay and Benefits
The pay range for this position is $25.00 - $27.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital - 401(k) Retirement Plan
- Pre-tax…
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