Manager, Finance & Operations

Manager, Finance & Operations

Results for America (RFA) is the leading, national nonprofit organization helping policymakers at all levels of government harness the power of evidence and data to solve the world's greatest challenges. Our mission is to make investing in what works the "new normal," so that, one day, all government leaders use rigorous evidence and quality data to inform important policy and funding decisions.

We believe that data-driven and evidence-based policy decisions could significantly increase the impact of the over $2 trillion that governments spend annually to advance economic mobility and racial equity.

The Manager, Finance & Operations, will (1) manage accounts payable/receivable, including processing invoices, expense reimbursements, staff training and month-end close; (2) manage and execute RFA's compliance activities and requirements; (3) support grants & contract management including grant reporting, subgrants management, and contracts tracking; and (4) support other finance and operations management functions including but not limited to audits, and cross-team administrative support.

This is a full-time, exempt position, based in a home office anywhere within the U.S.

The Manager, Finance & Operations, will report to the VP, Finance & Operations and collaborate closely with the Development Team, the Senior Manager, HR, and the Finance & Operations team members.

The responsibilities of the Manager, Finance & Operations, include, but are not limited to:

Accounts Payable/Receivable Management and Month-End/Year-End Close (50%)

• Accounts payable management:
• Manage and keep up to date the Accounts Payable processes (e.g., , Ramp, and ACHs)
• Ensure A/P compliance with RFA Fiscal Policies & Procedures and assist with keeping all A/P policies and procedures up-to-date
• Process all payment requests, including external vendors and consultants (), staff reimbursements, and corporate card payments (e.g., Ramp tool)
• Following approval by the cardholder's manager, serve as the second-level and final approver of Ramp credit card transactions up to $10,000 confirming receipts are submitted and coding is accurate, ensuring contracts are in place when appropriate for vendors/consultants, and verifying payment terms and grant/budget allocations are correct (if applicable).
• Assist with setting up new vendors, ensure timely payment, and resolve payment and administrative issues.
• Own and manage the honorarium & external reimbursement forms
• Support Month-End & Year-End close processes and liaise between Accounting (eC), Finance and Operations, and Program teams
• Distribute and review monthly finance reports, coordinate re-classes needed as part of the month-end close process
• Ensure timely review and administration of accounts payable accounts (i.e., , Ramp) to support the month-end close
• Manage updating  & Ramp training manual and provide training of staff on accounts payable processes and systems
• Accounts receivable management:
• Manage and coordinate the processing and approval of grant/FFS invoices;
• Send invoices to funders, donors, and other stakeholders;
• Track receivables and follow up on outstanding invoices to ensure timely collection
• Coordinate follow up to funders of pending grant receivables with eCratchit and Development
• Perform any other duties assigned by the VP of Finance & Operations related to accounts payable/receivable and expense management

Grants & Contracts Management (25%)

• Support the Director of Finance & Operations in the administration of RFA's grants portfolio. Specific responsibilities include, but are not limited to:
• Support the monitoring of grant spending for RFA's grant agreements in accordance with approved grant budgets;
• Prepare internal quarterly grant reports for the Director's review and approval;
• Support financial grant reporting efforts to fulfill grant reporting requirements, in partnership with the Director, the Development team and Accounting firm;
• Manage RFA sub-granting process, in close partnership with the Director, including:
• Support Director and program teams in the implementation the RFA sub-granting process;
• Manage tracking and monitoring of subgrantees; tracking…