Grants and Contracts Administrator (Remote

Grants And Contracts Administrator (Remote)

Ready to manage a dynamic portfolio of complex grants and contracts while supporting faculty and ensuring successful, compliant research funding from pre-award through post-award stages? Be You. This position will be located within the School of Medicine Shared Research Administration Resource Group and will play an active role in working with specifically identified departments to manage their portfolio of grants and contracts.

Pre-award activities include assisting departmental faculty/PI in the development, preparation, and submission of grant and contract proposals. Ensure all applications and contracts meet agency and university guidelines and published time tables and deadlines. Ensure proposals are entered and routed in a timely manner for further review. Post-award activities include detailed reconciliation of assigned project budgets, preparing complex budget reports, preparing adjustments and corrections in assigned project budgets for further review and approval in order to meet project goals and federal requirements.

This position is responsible for managing and overseeing an assigned portfolio of complex grants and contracts using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. Work Arrangement
- This position has the option to be 100% remote. Candidates must reside in one of the approved states for remote work.

Experience in an academic institution preferred. Pre-award and post-award management of federally sponsored grants is strongly preferred. CRA preferred.

Minimum Qualifications Education/Training
- Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program. Research or grants education and/or certification is preferred. Successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (online), Basic Compliance (online), Duke Human Research Training (online), Budget Development and Negotiation Training, and Industry Funded Clinical Research—Process for Contracts within first six months of hire is required.

The expectation is that the staff member will maintain the requirements for their level. Failing to meet these requirements will be addressed through the performance review process.

Skills Ability to analyze data and formulate conclusions. Ability to learn changing technologies related to grants and contracts management. Proficient use of computers; requires solid working knowledge of MS Office Suite (Word, Access, Excel, Power Point). Ability to communicate both verbally and in writing with all levels of the organization. Ability to manage and prioritize multiple projects/tasks simultaneously. Ability to create verbal and written reports.

Knowledge of federal rules and regulations relating to research grant and/or contract activity. Knowledge of Duke University policies and procedures relating to grant and contracts activity. Knowledge of Duke University processes, systems and offices related to and/or involved in grant and contract submission and management. Understand and be able to apply federal and university rules to management of effort allocation for individuals compensated whole or in part from federal awards.

Understand and be able to apply costing rules and regulations to federally funded projects. Experience with/Ability to perform required functions in SPS, R3, grants.duke, and SES relating to assigned duties. Understand financial processes and controls including the reconciliation process.

Work Performed Pre-award Job Responsibilities (30%) Develop budgets and budget justification which include proofing the budget for inconsistencies and ensuring accuracy. Prepare and submit grants and contracts through pre-award process utilizing both Sponsor and Duke regulations. Follow through to submission to Sponsor. Advise the faculty/PI on administrative requirements in preparing proposal submissions. Assist faculty/PI and study team with development of internal cost assessment and…