Administrative Services Officer

Administrative Services Officer 2

The Business & Finance Unit is currently seeking a highly qualified Administrative Services Officer
2. This position will work closely with division/programs in providing the necessary fiscal and business information needed.

Key responsibilities include:

• Financial Planning and Forecasting:
Oversee financial planning, monitoring, and analysis, including revenue forecasting and expenditure projections in collaboration with program management.

• Fund Health Assessment:
Utilizing revenue and expenditure forecasts to determine cash balances and assess the overall financial health of the agency's funds.

• Reporting and Data Integrity:
Ensure data integrity and perform financial and statistical analysis to support reporting for all levels of management, including OSPB, JLBC, and legislative committees.

• Legislative Support:
Monitor legislative bills impacting the agency and provide impact analyses and implementation support.

• Collaborative Support:
Confer with Section Managers and Division Directors to address their budgetary and federal funding requirements, and provide high-level customer service to all personnel.

• Reconciliation:
Reconcile annual spending plans for federal awards and state funds at the agency fund level.

This position is available for remote work on a full-time basis within Arizona (including virtual office arrangements). The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces.

All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

Financial Analysis & Reporting

• Prepare monthly and quarterly statistical reports on state and federal fund sources.

• Monitor funds, revenue, and cash balances to evaluate program longevity.

• Forecast fee fund revenues and expenditures to determine appropriate fee levels.

• Utilize financial systems (e.g., Tableau, Anaplan, AZ360) and other appropriate financial tools for budget and expenditure tracking/reporting.

Budget Management & Collaboration

• Collaborate with section managers and division directors to develop financial plans and prepare budgets.

• Prepare budget load and transfer documentation.

• Partner with senior budget analysts to provide high-level financial support to program staff.

Operations & Personnel Support

• Collaborate with the business operations group to deliver reporting and advisory support regarding procurement budget availability. Manage and direct activities related to personnel support.

• Monitor and record all personnel expenditures related spending.

• Use the designated database to generate and review funding adjustments and various personnel-related records.

• Provide budget guidance to the business operations team.

• Develop and maintain team performance metrics in collaboration with team members.

• Manage written correspondence and maintain essential project documentation.

• Perform other duties as assigned (typically 5%-10%).

Knowledge, Skills & Abilities (KSAs): KNOWLEDGE:

• Government accounting and budgeting principles, forecasting, resource allocation, and planning.

• Funding mechanisms (appropriations, grants, fee-based) for complex governmental financial operations.

• Federal regulations, Arizona Revised Statutes, and agency/State policies and procedures.

• Researching and compiling information.

• Applicable State statutes, rules, and regulations concerning the Department and section.

• State government and department organizational structure.

• Confidentiality.

• Microsoft Office and G-Suite/Workplace.

SKILLS

• Strong problem-solving, analytical, and data analysis skills, including the use of financial systems and software.

• Proficiency in process improvement.

• Excellent verbal and written communication of budget issues and financial information to all staff levels.

• Effective time management.

• Strong fact-gathering, statistical, and abstract analysis skills.

• Excellent customer…