Loan Closing Administrator

About Avivar Capital, LLC

Avivar Capital, LLC is a US-based, SEC-registered investment advisor that specializes exclusively in assisting institutional, public and private clients in the design, development and execution of impact investing strategies, portfolios and funds that generate social and environmental benefit alongside financial returns. The firm serves as a comprehensive resource for impact investors seeking to align their capital with measurable social and environmental outcomes.

The firm’s professionals bring extensive experience across multiple disciplines including investment strategy, deal and fund structuring, asset management, due diligence, coaching, training, market research, facilitation and evaluation. This multidisciplinary expertise enables Avivar to provide customized solutions tailored to each client’s specific impact goals and investment parameters. Avivar’s client base includes some of the country’s largest and most innovative impact investors who are committed to promoting positive change across diverse impact areas.

These areas include education, health and wellness, financial inclusion, poverty alleviation, racial equity, gender equity and environmental sustainability. The firm’s work reflects a deep commitment to building the field of impact investing by cultivating a diverse and inclusive next generation of impact investing professionals that represent the communities they serve. In response to growing client interest in customized debt and equity investment funds, Avivar is expanding its capabilities through the creation of Avivar Capital Fund Management, LLC (AFM), which will operate two specialized groups:
Debt Capital Solutions and Equity Capital Solutions.

Avivar Capital is seeking a Loan Closing Administrator to play a critical role on the Debt Capital Solutions team. This position is responsible for ensuring loans are closed and documented in alignment with Avivar’s credit policies and guidelines. The Loan Closing Administrator works closely with outside counsel to prepare legal documents, conduct due diligence, and confirm all conditions precedent are satisfied prior to funding.

This role serves as a key communicator among stakeholders, informing borrowers about loan terms, coordinating with external legal counsel, and managing the closing process to ensure loans are completed efficiently and accurately. The individual in this position must possess strong attention to detail, particularly in navigating complex federal and state regulations, credit agreements, notes, guarantees, and collateral documentation. The position is full-time and exempt, reporting directly to the Managing Director of Debt Capital Solutions.

Avivar is currently a virtual operation with frequent online meetings and remote offices. The full team aims to gather in-person once per year, with project teams gathering periodically at client meetings and industry conferences. The individual must be willing to travel on average one week per month, which may be more concentrated in certain seasons.

• Serve as the primary point of contact during loan documentation, closing, and initial disbursements, providing clear assistance and explanations to borrowers
• Manage pre- and post-closing functions, including closing checklists, to ensure Counsel receives all required documentation
• Prepare and/or review draft loan documents, legal descriptions, title reports, and insurance documentation to verify accuracy of terms and collateral information
• Track and communicate transaction timelines with internal teams and external partners to ensure deadlines are met
• Oversee internal hand-offs and transitions to ensure smooth movement of responsibilities post-closing
• Maintain…