Clerk & RFO - Witley & Milford Parish Council

Witley & Milford Parish Council Employed role Permanent role

Location:

Hybrid - between home working and in person in office which isbased at Milford Village Hall, Portsmouth Road, Milford, Surrey, GU8 5DS

37 hours per week, attendance at evening meetings required.

Witley & Milford Parish Council seeks an aspiring and proactive manager to lead the Council into the future. The successful candidate will share our commitment to community service, provide leadership to our excellent staff team and build a wide range of positive relationships with Councillors, staff and partner organisations across the public, private and voluntary sectors.

This is a real opportunity for an individual with a demonstrable track record of sound managerial, communication and organisational skills. This role will require strategic thinking, adaptability and readiness to evolve as the local government landscape develops. We seek a proactive individual who will prepare for emerging challenges and opportunities whilst safeguarding the Council’s strong governance and financial stewardship.

Witley & Milford Parish Council provides a wide range of quality services including playgrounds, recreation and sports facilities, open spaces, allotments, a cemetery and churchyard.

You may be an experienced Clerk or Deputy Clerk holding the Certificate in Local Council Administration (CiLCA). Or, you may instead have a successful background in the private/voluntary sectors or elsewhere in local government and be prepared to qualify as a Clerk.

• Ensure that statutory and other provisions governing or affecting the running of the Council are observed by Staff and Councillors.
• Ensure that the Council's obligations for Risk Management and Assessment are properly met.
• Prepare, in consultation with appropriate members, agendas for meetings of the Council and Committees. To attend such meetings and prepare minutes for approval, other than where such duties have been delegated to another Officer.
• Attend all meetings of the Council and all meetings of its committees and sub-committees, other than where such duties have been delegated to another Officer.
• Receive correspondence and documents on behalf of the Council and to deal with the correspondence or documents or bring such items to the attention of the Council. To issue correspondence as a result of instructions of, or the known policy of the Council.
• Study reports and other data on activities of the Council and on matters bearing on those activities. Where appropriate, to discuss such matters with administrators and specialists in particular fields and to produce reports for circulation and discussion by the Council.
• Draw up, both on their own initiative and as a result of suggestions by Councillors, proposals for consideration by the Council and to advise on practicability and likely effects of specific courses of action.
• Manage any other members of staff as their line manager in keeping with the policies of the Council and to undertake all necessary activities in connection with the management of salaries, conditions of employment and work of other staff. To ensure staff carry out their duties in an effective way and to undertake annual appraisals.
• Monitor the implemented policies of the Council to ensure they are achieving the desired result and where appropriate to suggest modifications.
• Manage the Council’s website.
• Lead on the production of the Council’s biannual newsletter and annual Community Directory.
• Act as the representative of the Council as required.
• Liaise and build strong relationships with local area councillors, Government organisations, statutory and voluntary agencies and the local press. Seek to promote the work of the Council through such communications.
• Issue notices and prepare agendas and minutes for the Parish Meeting: to attend the assemblies of the Parish Meeting and to implement the decisions made at the assemblies that are agreed by the Council.
• Prepare, in consultation with the Chairman, press releases about the activities or decisions of the Council.
• Continue to acquire the necessary professional knowledge required for the…