Administrative Officer

THE POSITION

Are you an administrative professional with a keen eye for detail and a proactive approach, eager to find a fulfilling role that significantly contributes to your community during times of crisis? The Pennsylvania Emergency Management Agency (PEMA) is seeking an Administrative Officer 1, a vital position that facilitates the effective management of grants dedicated to disaster recovery and emergency preparedness. If you have a passion for public service, expertise in grant management, and a solid administrative foundation, we invite you to seize this remarkable opportunity to positively influence our community.

Join us in our essential mission of disaster management and preparedness by supporting the PEMA Grants Management Team.

In this role, you will utilize your exceptional organizational skills to manage the planning, coordination, and administration of federal funds allocated to PEMA through the U.S. Department of Homeland Security's Hazard Mitigation Grant Program, as well as other related disaster and non-disaster funding grants. You will assist the Bureau of Grant Management in overseeing agency grant programs, analyzing administrative processes, identifying challenges, and proposing policy and procedural improvements.

Additionally, you will develop policies and guidelines that align with federal and state regulations for the effective administration of various grant programs, which provide financial support to local governments and other designated entities. Your role will also involve reviewing and assessing the eligibility of applications for financial assistance related to these grant programs, coordinating necessary revisions, and conducting regular evaluations of program activities to ensure compliance with state and federal objectives and guidelines.

Interested in learning more? Additional details regarding this position can be found in the position description.

• FREE on-site parking
• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• In the event of an emergency/disaster situation or training exercise, this position may be required to travel, work up to 12-hour shifts, and work outside of the normal work hours, including weekends and overnights.
• Telework:
  You may have the opportunity to work from home (telework) part-time, upon successful completion of a training period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.
  
  Additional details may be provided during the interview.
• Salary:
  Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $51,971 (before taxes).
• You will receive further communication regarding this position via email.

• Two years of experience in varied office management or staff work; and bachelor's degree; or
• Any equivalent combination of experience and training.

• You must meet the PA residency requirement.
• You must be able to perform essential job functions.

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the…