Office Associate

Position: OFFICE ASSOCIATE
Job

Requisition

Opening Date: 06/09/2026

Closing Date: 06/24/2026

Agency:
Department of Natural Resources

Class

Title:

OFFICE ASSOCIATE - 30015

Skill Option:
Keyboarding

Bilingual Option:
None

Salary:
Anticipated Starting Salary (Effective 7/1/26) $4,144 monthly;
Full Range $4,144 - $5,429 monthly

Job Type: Salaried

Category:
Full Time

County:
Sangamon

Number of Vacancies : 1

Bargaining Unit Code: RC014 Clerical Employees, AFSCME

Merit Comp Code: N/A

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the  website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Natural Resources is seeking to hire an Office Associate for The Office of Oil and Gas Resource Management. This position will handle the initial process of permit applications, input information into Division database, type, proofread and edit correspondence, create charts, statistical reports and participate in the bid opening process. This selected candidate will serve as alternate receptionist answering calls, assisting visitors and staff.

We encourage all interested applicants to apply.

Essential Functions

* Under direction, provides specialized clerical and administrative support for the Permitting Unit manager as well as other unit staff.

* Assists Unit Manager and staff in administration of the department's Abandoned Well Plugging and Restoration Program.

* Performs data entry functions from various unit forms, permits, inputting specific data elements into Division database.

* Performs research, using Division physical and computer well files to resolve problems on submitted forms.

* Prepares weekly permit list from Division database of well drilling permits issued.

* Serves as back-up receptionist for Office.

* Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

* Requires knowledge, skill, and mental development equivalent to completion of high school and two years of office experience.

* Requires ability to keyboarding accurately at 45 wpm.

Preferred Qualifications

* Extensive knowledge of office practices, procedures, and programs.

* Extensive knowledge of composition, grammar, spelling, and punctuation.

* Two (2) years of experience following oral or written instructions.

* Elementary knowledge of agency programs, rules, and regulations.

Conditions of Employment

All applicants must be able to meet the following Conditions of Employment, with or without reasonable accommodation, to be considered for this position. The State of Illinois complies with federal and state disability laws and will make reasonable accommodations for applicants and employees with disabilities:

1. Requires completion of a background check and self-disclosure of criminal history.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Agency and Division Statement

DNR Agency Statement

Charged with preserving, protecting, and promoting Illinois' natural resources, the Illinois Department of Natural Resources (IDNR) employees oversee water, wildlife, wetlands and oil wells, parks, historic sites - and everything in between. Employment opportunities vary greatly, often providing employees the chance to work indoors and out in a dynamic yet relaxed environment. Working for the State of Illinois, IDNR employees receive excellent benefits, including health, vision and dental insurance;

a retirement plan and deferred compensation options; state holidays and other time off; as well as pre-tax benefit programs; flexible/remote work schedules may be available for certain positions.

Office of Oil and Gas Resource Management

The Office of Oil and Gas Resource Management (OOGRM) is the regulatory authority in Illinois for permitting, drilling, operating, and plugging oil and gas production wells. The…