Administrative Officer

Position: Administrative Officer 3
THE POSITION

Join the Juvenile Court Judges' Commission as an Administrative Officer 3 to support programs that strengthen juvenile probation services across Pennsylvania. This position gives you the opportunity to work with dedicated professionals who value organization, leadership, and strong communication. You will handle key responsibilities that keep operations running smoothly and effectively. Join us to grow your skills while supporting a mission that helps youth and families throughout the Commonwealth!

DESCRIPTION OF WORK

This position supports major administrative, fiscal, and program functions that help the agency operate efficiently. Work involves managing grants, coordinating office activities, and supporting budget and operational processes. As a Administrative Officer 3, you will perform the following duties:

* Grant Management:
Administer the Juvenile Probation Services Grant Program by reviewing applications, preparing documentation, and supporting grantees

* Budget Support:
Assist with contracting, purchasing oversight, and monitoring compliance with agency financial processes

* Budget Planning:
Develop and track the agency budget by analyzing needs and coordinating with executive staff

* Office Coordination:
Oversee office management tasks such as staff equipment assignments, guidance, and quality review of work

* Records Oversight:
Respond to Right to Know Law requests while ensuring confidentiality and legal compliance

* Program Monitoring:
Review county financial submissions and provide assistance to address issues or variances

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

* Full-time employment

* Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.

* Telework:
You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.

Additional details may be provided during the interview.

* Salary:
In some cases, the starting salary may be non-negotiable.

* You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

* One year as an Administrative Officer 2; or

* Four years of experience in progressively responsible and varied office management of staff work in public or private organization, including experience in personnel management budgeting or procurement; and such training as may have been gained through graduation from a four-year college or university; or

* Any equivalent combination of experience and training.

Additional Requirements:

* You must have at least 2 years experience working in the Pennsylvania Juvenile Justice System overseeing data collection, data analysis, and the reporting of juvenile justice system data.

* You must have at least 1 year of experience working with the Juvenile Probation Services Grant process.

* You must be able to perform essential job functions.

How to Apply:

* Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

* If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

* Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

* Failure to comply with the above application requirements may eliminate you from consideration for this position.

* All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

* Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to (Use the "Apply for this Job" box below). and click on Veterans.

Telecommunications Relay Service (TRS):

* 711 (hearing and speech disabilities or other individuals).

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