Medical Records Coordinator

Medical Records Coordinator

Join to apply for the Medical Records Coordinator role at Midwest Orthopaedics at Rush.

Midwest Orthopaedics at Rush (MOR) is nationally recognized as a leader in comprehensive orthopedic services. The Orthopedic Program at Rush University Medical Center is ranked top 10 in Orthopedics by U.S. News and World Report. Founded in 2003, MOR is comprised of internationally‑renowned Orthopedic and Spine surgeons who pioneer the latest advances in technology and surgical techniques to improve the lives and activity levels of patients around the world.

MOR doctors are the official team physicians for the Chicago White Sox, Chicago Bulls, Chicago Fire Soccer Club and DePaul University Athletics.

Location: Corporate office, Westchester, IL (near Oak Brook). Eligible to travel to Chicago, IL 3‑4 times per month.

Schedule: Full‑time, 40 hours per week, Monday‑Friday. Remote work possible after onsite training.

• Responsible for analyzing and responding to requests for medical information, ensuring adherence to Federal and state confidentiality requirements.
• Performs maintenance, filing, and retrieving of active and inactive medical records.
• Analyzes and processes requests for medical information from outside parties and evaluates legality of releases. Obtains copies and forwards patient health information in response to authorized requests for medical information in accordance with patient privacy legislation.
• Copies, faxes, scans, or emails requested files to other sites as needed. Scans BREG receipts and Iron Mountain charts into Next Gen Collects IME charts daily and assists in scanning as needed. Scans paper work in IME charts from previous patient day, scanning entire chart in the case of workers compensation charts and properly labeling it.
• Picks up any and all medical records releases from 4th floor. Checks Healthport to see if releases have been received, and if not inter‑offices them to Medical Records. Participates in rotation for Next Gen faxes and phones. Scans op reports from Rush sources. –Rush Surgi Center –Gold Coast –Rush Oak Park Fulfills requests for MRI reports as instructed.
• Purges IME charts on a regular basis; boxes and dictates the charts. Runs doctors schedules and orders charts from Iron Mountain for patient days.
• Looks up and orders charts for research coordinators. Places orders to Iron Mountain for pickup of new and returning charts, as well as placing orders for supplies.
• Fills in for mailroom duties as needed: picks up and stamps mail, does mail run.
• Orders repository forms as necessary.
• Notarizes documents for doctors and interns.
• Files medical histories and other information in patient chart in proper order following department guidelines.
• Transports records to and from physician areas when necessary.
• Scans medical records into appropriate category when received then returns records to appropriate location. Purges medical records on a regular basis.
• Maintains inventory of all necessary supplies, may place orders, may verify deliveries, and approve invoices.
• Stays abreast of and complies with all state and federal laws including HIPAA, ADA, OSHA, and FLSA.
• Adapts to change in positive and professional manner.
• Provides supplementary assistance to other medical records personnel as needed. Any and all other duties as assigned.
• Analyzes and reviews medical records for completeness and accuracy of documentation according to specified standards. Monitors completion of medical records in accordance with time standards.
• Audits incomplete records and prepares reports on delinquencies. Confers with doctors, nurses, and other health personnel to assure complete, current, and accurate medical records.
• Compiles, maintains, and reviews logs, reports, and statistical records, and researches records to locate health data as requested.
• Maintains and utilizes a variety of health record indexes and storage and retrieval systems.

• High school diploma or general education degree (GED).
• Minimum one year of medical records experience, preferred.
• Knowledge of medical terminology required.
• Knowledge of HIPAA and patient…