Patient Safety Associate II​/Patient Safety Specialist - Japanese

Key Accountabilities

The below responsibilities vary as per applicable as per the job role.

• Maintaining a good working knowledge of the adverse event safety profile of the assigned drugs, labeling documents, client’s guidelines, and SOPs, and Global drug safety regulations
• Maintaining an awareness of global regulatory reporting obligations and organizing work to ensure compliance with internal and regulatory timelines for the adverse event reporting
• Assist in development of project specific safety procedures, workflows and templates.
• Attend/Conduct internal, drug safety and project specific training sessions. Completes trainings assigned on internal and client Learning Management System (LMS) as applicable
• Preparation for, participation in, and follow up on audits and inspections. Maintaining an awareness of the performance metrics measured by the client and striving to remain within established limits
• Delegate work as appropriate to Drug Safety Assistants
• Liaising and collaborating with the relevant function at the client’s end to facilitate the delivery of high-quality work
• Identifies areas of concern and raising the issues with senior management. Assist with additional Drug Safety Specialist and/or senior management in project related activities as required
• Mentoring new recruits in the team, if required
• Archiving the source documents and relevant emails as required
• Responds to clients/customers in a timely manner

• Monitoring of incoming reports from various sources viz mailboxes, Eudravigilance, literature searches etc.
• Triage of incoming reports for completeness, legibility and validity, including literature abstracts/articles/citations
• Perform a check on overall medical cohesiveness and consistency of the document
• Compares and analyses data provided by the affiliate with the data available on client application
• Addition of new products/deletion of products withdrawn from the market/expired license/MAH transferred products on the client application tool
• Creates the case on the safety database and performs Data entry into safety database
• Performs clear and accurate data capture of cases in accordance with client conventions/guidelines and Standard Operating Procedures (SOPs)
• Ensures that the expectedness, causality assessment and seriousness criteria are accurate for the events
• Ensures MedDRA coding in accordance with “MedDRA Term selection:
  Points to Consider”
• Request follow-up and perform query management, as applicable. Prepares medically cohesive case narratives based upon the reported information
• Routes the case to the next workflow state as applicable in the safety database. Performs quality checks/validation checks
• Perform literature searches as per search strategy, performs data entry of valid cases into the safety database
• Case reconciliation- coordinating activities with Data Management personnel
• Line listing and tabulation generation for safety reports i.e., periodic safety reports, ad hoc safety reports etc.
• Supports compliance activities for ICSP registration including late case investigation of ICSPs to various Health Authorities and Business Partners to determine the assignable cause for lateness and collection of lateness documentation including corrective actions, where applicable
• Generation, reporting and reconciliation of compliance metrics in collaboration with internal and external partners and stakeholders, where applicable

• Quality control of case reports, line listings, and tabulations
• Develop Expedited Reporting Procedures
• Maintain local drug safety reporting requirements
• Perform registration with relevant authorities for electronic reporting on behalf of sponsor
• Perform setup and deployment of worldwide reporting as required to regulatory authorities, CECs, local ECs, and investigator sites (electronic and hard copy)
• Submission of safety reports to investigators via SIS (Safety Information System)
• Tracking and filing of submission cases as required;
  Unblinding of SUSARs, as required
• Collect and review metrics for measuring reporting compliance
• Work with Global PV Information Office for collection and organization of global PV requirements