Related Services Contractor

Position: Related Services Contractor-1
Job Description The Related Services Coordinator serves as the contact point for all teachers, staff, and service providers at the school regarding any therapy or related services (RS) provided to students through an Individualized Education Plan or 504 Plan. The Related Services Coordinator is responsible for adhering to federal and state procedures, timelines, and all required reporting regarding the acquisition and provision of these services to students.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Develops a statewide network of providers within the private and public (hospitals, universities, schools, etc.) sector

Negotiates rates with providers based on market value of services rendered

Establishes contracts with service providers as appropriate

Ensures existing contracts are compliant (current licensure, documentation)
Maintains a current and accurate database of RS providers

Utilizes the Related Service Manager (RSM) or other school database to ensure prompt and accurate delivery of RSEnsures appropriate placement of all students requiring some form of RS in an expedited time frame (less than one week) with a provider online or within 30 miles of the student’s home Ensures the tracking tools for students receiving RS are maintained

Ensures proper documentation is received including progress reports, evaluations, and IEP documentation

Ensures RS policies and procedures are implemented and followed

Monitors school level data within the available database(s) of all RS, invoices, and student information

Ensures IEP requirements for related service goals and services are met Tracks and monitor attendance at related service sessions

Monitors the enrollment of new students to ensure timely receipt of service information

Trains all stakeholders on the use of the Related Service Manager (RSM), school policies and procedures, and/or the use of any other school programs

Trains applicable individuals who directly support and work with the school on verification and approval of all RS invoices

Trains Providers and Therapists on all applicable RS platforms, such as but not limited to the RSMWhen applicable, ensures the successful training of Providers or Therapists on any school-based systems or documents such as an IEP program or Sharepoint Ensures the successful training of the school personnel (including teachers) on all applicable related service platforms, such as but not limited to the RSMSupports the school administration on the implementation of the RS program

Directly supports and works with the Business Manager and Special Programs Manager on verification and approval of all RS invoices

Upon request, creates reports for supervisor, SPM, HOS and/or the Board regarding the status of RS at the school

Maintains awareness of current RS expenditures and annual budget guidelines

Works with providers/schools when conflicts arise in a professional and prompt manner

Supervisory Responsibilities:

This position has no formal supervisory responsibilities

Certificates and Licenses:
None required.

OTHER

REQUIRED QUALIFICATIONS:

Ability to problem solve independently and have a high level of organization

Ability to embrace and adapt to change

Ability to work independently

Ability to maintain a professional home office without distraction during work day Ability to manage resources well (including tools, time, and task prioritization)
Ability to rapidly learn and adapt to new technologies and online platforms

Strong communication, organization, and interpersonal skills

Microsoft Office (Outlook, Word, Excel, PowerPoint, Project, Visio, etc.);
Web proficiency.

Ability to travel up to 20% of the time Ability to pass required background check

DESIRED

Qualifications:

Experience working with public or charter schools

Experience working with special education and/or RS Experience with Medicaid billing desired

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities…