Billing Representative

Canon USA in Burlington, NJ is currently seeking a Billing Representative I (Representative, Billing I). The Billing Representative I will be responsible for the administration and billing of service agreements. This role works in a collaborative environment with Sales, other administrative departments and Service Management while keeping the customers' requirements and satisfaction as a top priority.

This position is full time and offers a hybrid work schedule requiring you to be in the office Monday, Wednesday and Thursday and an option to work from home the remainder of the week (unless a specific business need arises requiring in office attendance on other days). Note that work schedules and office reporting requirements may change from time to time based on business needs.

• Interacts with customers regularly to ensure accurate and timely billing
• Reviews and validates pricing and terms of service agreements and purchase orders
• Responsible for entering and updating service agreement billing and terms in custom operating system
• Handles routine dispute resolution and resolves all internal and customer inquiries through phone, email and customer ticketing system in a timely manner; escalates unresolved issues to Lead or Supervisor
• Retrieves and enters meter reads; retrieves purchase orders for contract renewal
• Responsible for manual billing of contracts with CFS, ensures payments are booked correctly. Complete more complex reporting required by the accounts
• Coordinates data flow between CFS and Canon USA; reviews and tracks in sourcing payments
• Upgrades quotes for Sales
• Facilitates all Waive Requests from CFS
• Processes contract termination at End of Life; processes and enters all lease addendums and modifications
• Processes manual billing for Professional Services, chargeable supplies, labor costs, and other provider billing
• Advises Collections on cash or credit application to ensure accurate open receivables
• Works to ensure billing format matches master agreement, (when appropriate) and provides custom reporting when necessary
• Reconciles all customer billing with open receivables to ensure customer receives all billing from multiple departments correctly
• Enter and upload invoices to third party portals

• HS Diploma, GED, or equivalent experience required, plus less than one year of related experience
• Some college strongly preferred
• Prior administration experience
• Strong Microsoft Excel skills required along with effective analytical ability
• ERP experience preferred
• Ability to complete a high volume of data entry with robust problem‑solving skills are necessary
• Ability to work overtime required, especially at month end

We are providing the anticipated rate for this role: $19.04 - $24.18 hourly.

• Employee referral bonus
• Employee discounts
• Dress for Your Day attire program (casual is welcome, based on your job function)
• Volunteer opportunities to give back to our local community
• Swag! A Canon welcome kit and official merch you can’t get anywhere else

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Canonical U.S.A., Inc. offers a competitive compensation package including medical, dental, vision, 401(k) Savings Plan, discretionary profit sharing, discretionary success sharing, educational assistance, recognition programs, vacation, and more. You may view a comprehensive list of benefits at