Oncology Data Specialist

Winchester, MA
• Beth Israel Deaconess Medical Center
• Full-time
• Day When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

The Oncology Data Specialist will work with Beth Israel Deaconess Medical Center Winchester and Winchester Hospital in Winchester, MA. This position has the flexibility to work a hybrid or remote work schedule once trained.

Job Description:

Under the supervision of the Oncology Data Manager, the Oncology Data Specialist analyzes, abstracts, and codes selected cases using the appropriate manuals. The Oncology Data Specialist also may assist with the accreditation process activities for the American College of Surgeons Cancer CoC program, NAPRC, and NAPBC; quality improvement activities, cancer conferences, and community and professional education programs; and provides ongoing communications with the State Health Registries.

Primary Responsibilities:

Identifies cases to be registered, including malignancies on the reportable list and cases selected by the medical staff, and other case-finding activities (essential).Analyzes, abstracts, and codes selected cases utilizing a variety of manuals, including but not limited to : ICD – 03, STORE, SEER, AJCC Staging, Grade, EOD, Solid Tumor Rules, Hematopoetic Manuals, and the Mass Cancer Registry.

Prepares data to be submitted to the Massachusetts Cancer Registry.

Serves as liaison to internal and external customers related to registry functions and provides orientation and training for new staff and non-certified registry personnel

Reviews quality control reports, reviewing the completed abstracts with physicians and/or other cancer registrars.

Collaborate with cancer registry team to achieve clear understanding of expectations, maintaining high levels of satisfaction through ongoing communication

Assists with the follow up activities and recurrence rates to registry standards

Attends meetings and educational conferences assuming personal responsibility for professional development and ongoing education to maintain proficiency and certification.

Foster team member growth, providing subject matter support as needed

Maintain targeted personal productivity

Abstracts pertinent data elements from patient medical record in order to identify and assign appropriate topography and morphology codes, type of treatment and appropriate staging

Updates knowledge of current trends and practices related to data abstracting and outcomes measurement in reference to the oncology population

Contributes and/or reports data relevant as needed for the oncology annual report and service line activities

Follows all guidelines set forth by HIPAA in regards to release of personal health information.

Interfaces/problem solves with other departments within the system as well as physician offices and other health care facilities to obtain timely and appropriate patient information

Oversees maintenance of automated records and appropriate manual filing systems for efficient functioning of the registry

Required Qualifications:

Licensure Requirement:
Oncology Data Specialist – Certified required

Excellent knowledge of medical terminology and cancer staging required; coursework in anatomy and physiology desired

Strong working knowledge of American College of Surgeon’s Commission on Cancer accreditation standards related to registry activities

Ability to work collaboratively and effectively with internal and external customers

Exposure to multiple patient medical record systems (EMRs) and clinical databases

Intermediate proficiency with MS Office (Microsoft Excel)
Proficient in evaluating cancer registry data for concordance with cancer program accreditation and other applicable standards

Experience working at a CoC Accredited facility

Skills & Abilities:

Strong analytical and critical thinking skills to approach problems in a systematic method using the ability to synthesize data and suggest recommendations

Demonstrates high standards for accuracy and attention to detail

Demonstrates technical savvy and strong desire to learn new systems and technology

Thrives working independently and takes ownership of projects/patient records

Con…