BCBA Scheduler

Job Title:
Experienced Staffing Coordinator – ABA Therapy (Hybrid)

Location:

Pikesville, MD

Schedule:

Full-time | Hybrid (In-Office & Remote)

At STEPS, we are committed to delivering compassionate and evidence-based Applied Behavior Analysis (ABA) therapy to children and families. Our team thrives on consistency, collaboration, and care — and we’re looking for an experienced Staffing Coordinator to help us match the right professionals with the right clients, supporting both their growth and our mission.

We are seeking a highly organized and proactive Staffing Coordinator with experience in ABA therapy staffing. In this role, you will manage caseload assignments, optimize staff schedules, and serve as a vital communication bridge between team members and families. This is a hybrid position, with a mix of remote work and in-office collaboration at our Pikesville, MD location.

• Coordinate staff schedules and client sessions across multiple locations and service areas
• Ensure appropriate client-BCBA matches based on skill, availability, and location
• Collaborate with clinical and administrative teams to understand staffing needs and caseload requirements
• Monitor staffing levels and proactively address gaps or scheduling challenges
• Maintain accurate and up-to-date records using internal scheduling and case management systems
• Communicate effectively with BCBAs and Admin team to ensure smooth scheduling transitions
• Support onboarding of new BCBA’s as it relates to initial client placements
• Track employee availability, PTO, and time-off requests in relation to client coverage
• Approve and book all travel for hybrid BCBAs

• 2+ years of staffing coordination experience (ABA therapy strongly preferred)
• Familiarity with ABA therapy roles and terminology (RBTs, BCBAs, caseload, session notes, etc.)
• Strong organizational skills and attention to detail
• Excellent written and verbal communication
• Comfortable working with scheduling platforms and client management software
• Ability to prioritize in a fast-paced, evolving environment
• Positive attitude and team-focused mindset

• Hybrid work flexibility (2–3 days in office in Pikesville)
• Competitive salary based on experience
• PTO, paid holidays
• Health, dental, and vision insurance
• Professional development opportunities
• Supportive and mission-driven team culture