Chart Pre-Loader & Medicare Annual Wellness Visit Preparation - prior using

Position Summary:

Coos County Family Health Services (CCFHS), a Federally Qualified Health Center (FQHC), is seeking a detail-oriented and highly organized Chart Pre-Loader to support provider and clinical support workflows and patient care coordination. This position is responsible for pre-loading critical clinical information into patient charts in Athena One, prior to appointments. The ideal candidate will have at least 2 years prior experience using Athena One and possess strong attention to detail, confidentiality, and communication skills.

This position may be performed remotely anywhere in the United States, in a hybrid setting, or in person depending on organizational needs and candidate qualifications.

• Review daily provider schedules and make necessary adjustments to patient charts in Athena One prior to appointments, ensuring patient information, including medications, allergies, diagnoses, family history, social history, and surgical/procedure history, is accurately reconciled and migrated from the previous EMR system.
• Conduct pre-visit outreach to patients scheduled for Medicare Annual Wellness Visits to gather required health information, complete screening questionnaires, and ensure documentation meets Medicare requirements.
• Identify missing or incomplete documentation and coordinate with appropriate departments to obtain needed information.
• Verify preventive care gaps, health maintenance items, and documentation readiness prior to appointments.

• Maintain confidentiality and comply with HIPAA regulations at all times.
• Follow organizational workflows, policies, and FQHC documentation standards.
• Maintain accurate electronic records and data entry.

• Collaborate with providers, nursing staff, front office staff, and medical records personnel, as needed.
• Participate in staff meetings and training as required.
• Perform other administrative or clinical support duties, as appropriate and assigned.

Required Qualifications

• High school diploma or equivalent required.
• Minimum of 1 year of experience using Athena One required.
• Experience working in a medical office, healthcare setting, FQHC, or health information environment preferred.
• Strong computer skills and ability to navigate electronic medical records efficiently.
• Excellent organizational skills and attention to detail.
• Ability to work independently and manage multiple priorities.
• Strong written and verbal communication skills.
• Knowledge of HIPAA and patient confidentiality standards.

Preferred Qualifications

• Experience with preventive care workflows, patient outreach, and wellness screening processes preferred.
• Medical terminology knowledge preferred.

• Position may be remote, hybrid, or in-person based on operational needs.
• Standard business hours with flexibility depending on departmental needs.
• Remote employees must maintain a secure and HIPAA-compliant workspace and reliable internet connection.

• Prolonged periods of sitting and computer use.
• Ability to communicate effectively via phone, video, and electronic communication platforms.

Benefits: CCFHS offers a competitive benefits package.