Scheduling Coordinator Job Nashville Tennessee USA,Healthcare

POSITION OVERVIEW

Science 37’s mission is to accelerate clinical research by enabling universal trial access for patients. Through our solutions;
Direct-to
- Patient Site and Patient Recruitment, we accelerate enrollment by expanding the reach of clinical trials to patients beyond the traditional site and rigorously qualifying patients prior to referring them to a traditional site. Our solutions are powered by a proprietary technology stack with in-house medical and operational experts that enhance quality through standardized workflows and best-in-class study orchestration.

The Scheduling Coordinator helps accurately and efficiently conduct clinical trial scheduling through administrative support. This position will play a key role in supporting the research team, working closely with the Nurse Managers, investigators, CRCs, and other study team members for all study scheduling needs. The Scheduling Logistics Coordinator will provide support across all study types and ensure accurate and timely scheduling of all study-related visits.

DUTIES

AND RESPONSIBILITIES

Duties include but may not be limited to:

Assist in orchestrating the scheduling of visits with other applicable departments (PEC, CRC, NSG, Med Affairs).

Minimize travel expenditures by actively participating in booking travel and monitoring schedules to ensure the most efficient travel arrangements possible.

Maintain accurate and timely documentation throughout the entire scheduling process to keep the team informed of changes in real-time.

Represent Science 37 in a professional manner; establish and maintain good relationships with investigators and all other study personnel.

Actively participate in the implementation and execution of clinical trial scheduling activities to include study start-up preparations, planning, and execution.

Obtain and/or review protocol of assigned trial(s) to identify visit windows, required staffing needs per visit, length of visits, etc. with the aid of tools created by the study team.

Communicate scheduling expectations to applicable departments.

Collaborate with study team personnel to ensure compliance with trial scheduling procedures per trial(s) assigned.

Review up-to-date scheduling procedures for accuracy and consistency per trial(s) assigned.

Ensure research quality by practicing in compliance with Standard Operating Procedures (SOP), principles of Good Clinical Practice (GCP) and applicable federal, state, and local regulations.

Represent Science 37 in a professional manner; establish and maintain good relationships with investigators and all other study personnel.

Participate in weekend on call coverage rotation.

Other duties, as assigned.

QUALIFICATIONS & SKILLS Qualifications

High school diploma required, Bachelor’s degree in healthcare, or science-related field preferred.

Medical experience/familiarity with terminology - medical, nursing, or allied health professions education, healthcare certification or previous employment in a healthcare or clinical research setting.

Excellent time management, organizational skills, and ability to manage multiple tasks.

Attention to detail and accuracy in work.

Must have the ability to conduct collaborative interaction with cross-functional team members.

High degree of computer and software proficiency including Google Suite and MS Office.

Access to dependable high speed internet at an average of 45

Mbps+ (no hotspots). Hard wire connection is recommended if available. If on wi-fi must have an average download high speed of 45

Mbps+.

Access to a private workspace/desk or home office to work from that is free of background noise and distractions.

Skills/Competencies

Understanding of FDA regulations and GCP guidelines – Understands applicable regulations, guidelines and…