Mobility & Immigration Specialist

Overview

ROCKWOOL is seeking a detail-oriented and proactive Mobility & Immigration Specialist, based on-site at our Chicago, IL office (60638), to support our employees’ international assignments, relocations, and immigration needs for North America. This role plays a critical part in ensuring smooth mobility processes, compliance with immigration regulations, and a positive employee experience for colleagues relocating or traveling for business. This is a hybrid role, in the office Mon.

through Thurs. with a work from home option on Fri.

Partner closely with employees, managers, HR Business Partners, and external vendors (e.g., relocation providers, immigration counsel) to provide guidance, coordinate documentation, and manage cases from intake through successful completion.

Ready to help build a better future for generations to come? In an ever-changing, fast-paced world; we owe it to ourselves and our future generations to live life responsibly. At ROCKWOOL, we work relentlessly to enrich modern living through our innovative stone wool solutions. Join us and make a difference!

Your Future Team:
You will be part of the Talent Acquisition & Mobility team and report directly to the Director of T.A. & Mobility for North America. Our team takes great pride in our friendly, supportive and hardworking culture. We celebrate achievements, learn from challenges, and constantly strive for improvement. Our team is a close-knit community that values each member s unique strengths and contributions.

We believe in work-life balance and understand that a positive workplace culture is essential for both personal and professional growth.

• Coordinate U.S. and Canadian immigration processes (work permits, visas, renewals, permanent residency, etc.) in partnership with external counsel.
• Track and maintain accurate immigration status, expiration dates, and compliance requirements.
• Provide clear communication and guidance to employees and managers on immigration processes, timelines, next steps, and responsibilities.

• Manage assignment letters, relocation allowances, and other mobility documentation.
• Support assignments to/from North America, business travel requests, and employee relocations, ensuring alignment with company policies and local compliance.
• Liaise with Global Mobility counterparts and external vendors to ensure a seamless relocation experience.

• Ensure adherence to country-specific laws, company policies, and data privacy regulations (e.g., GDPR, USCIS/IRCC requirements).
• Support audits, reporting, and tracking of immigration and mobility cases.
• Maintain and update internal process guides, toolkits, and employee/manager resources.

• Act as the first point of contact for North America employees and managers on mobility and immigration inquiries.
• Provide timely updates, transparent communication, and empathetic support throughout the relocation or immigration process.
• Partner with HR and leadership to support workforce planning that involves cross-border mobility.

• 3+ years of experience in global mobility, immigration, HR operations, or a related role.
• Strong understanding of U.S. and Canadian immigration processes; global immigration exposure a plus.
• Experience managing external immigration counsel or relocation vendors.
• Excellent organizational skills with the ability to manage multiple cases and deadlines simultaneously.
• Strong interpersonal and communication skills, with the ability to explain complex processes clearly.
• High attention to detail and commitment to confidentiality.
• Proficiency with HR systems (e.g., Workday) and Microsoft Office Suite.

• Competitive Pay & Benefits from Day 1:
  Comprehensive medical, dental, and vision plans.
• 401K Match:
  Up to 6%
• Paid Time Off:
  Generous PTO, 12 paid holidays, and parental leave.
• Educational Assistance & Career Growth:
  Invest in your future.
• Wellness Perks:
  Fitness reimbursement and EAP access.
• Safety First:
  Company-provided PPE and programs to keep you protected.

The salary range for this position is $80,000.00 - $90,000.00. Your salary is determined based on location, experience and the pay of employees in similar positions.

Founded in 1937 in Denmark, ROCKWOOL transforms volcanic rock into sustainable, innovative products that improve lives and communities. With over 12,000 employees across 51 manufacturing facilities in 40+ countries, we share one common mission: to release the natural power of stone to enrich modern living. Sustainability is central to our business strategy. Through our partnership with One Ocean Foundation and in connection with our sponsorship of the Denmark SailGP team, we help raise awareness around ocean health challenges in an effort to accelerate solutions to protect it.

Our offices are designed to inspire collaboration, creativity, and meaningful social interactions, empowering…